Event Planning and Management Services

The Texas Department of Transportation (TxDOT) is seeking Event Planning and Management Services through a competitive bidding process for solicitation number 601440000049322. The procurement will be conducted exclusively through the TxDOT Procurement Portal on the Euna Procurement platform, with all interested vendors required to register on the website to participate. Vendors must be prepared to provide comprehensive event coordination and planning services, with specific details to be outlined in the full solicitation documents. The bid response is due by September 26, 2025, with all solicitation updates and potential addendums to be posted directly on the procurement platform. Interested vendors must ensure they are listed on the Texas Comptroller of Public Accounts' Centralized Master Bidders List (CMBL) and have appropriate National Institute of Governmental Purchasing (NIGP) codes selected. The primary procurement contact is Grazina Calhoun, who can be reached at Grazina.Calhoun@txdot.gov or 806-356-3302 for any additional inquiries. Vendors should carefully review all documentation and ensure their company information is current and accurately reflects their service capabilities.

While specific set-aside designations are not explicitly detailed in the provided documentation, new suppliers interested in providing services to TxDOT must apply to be on the CMBL to be considered for the contract. The procurement appears to be open to qualified vendors who can demonstrate expertise in event planning and management services. Vendors should be prepared to provide comprehensive documentation of their qualifications, including past performance, organizational capabilities, and relevant experience in similar governmental event coordination projects. The document indicates the solicitation was revised on 08/01/2025, suggesting potential ongoing modifications to the procurement requirements. Although specific award values or budget ranges are not provided in the current documentation, vendors should be prepared to submit competitive pricing that aligns with governmental procurement standards. Interested companies should thoroughly review the full solicitation documents and ensure they meet all technical and administrative requirements for participation in this procurement opportunity.