Event and Décor Services

Texas Southern University is soliciting bids under ITB #717-27-715 for a multiple-award pool of event and décor service vendors, with questions due November 11, 2026 at 12:00 p.m. and bids due November 24, 2026 at 11:00 a.m. Central Time.

The pool covers event planning, production, décor, rentals, installation, and event-day support for university-sponsored events, including commencement, galas, donor and alumni events, conferences, receptions, ceremonies, and the University Centennial and Investiture events. Service categories include audio/video and lighting production, venue rental, staging and rigging, standard and unique event equipment and technology, catering, comprehensive event management, production development, and talent management. Vendors must identify all employees working on TSU property, transport all event equipment, décor, tenting, lighting, and A/V equipment, and staff services outside normal business hours, including evenings and weekends as requested. The university guarantees no minimum number of vendors or dollar value of assignments.

Proposers must certify compliance with Executive Order GA-48 on foreign adversary restrictions. Bids exceeding $100,000 require the State of Texas House Bill 1295 Certificate for Interested Parties unless the vendor is publicly traded. Bidders must submit a detailed compensation schedule priced for each service on the provided pricing matrix. Pricing remains firm for 90 days from the bid deadline, and contract prices remain firm for 24 months following contract execution. The standard terms list preference options for Texas-produced supplies, agricultural products, USA-produced items, recycled materials, and energy-efficient products, which bidders may claim if applicable.

Award follows the best value standard under Texas Government Code Section 2155.074, weighing proposed costs, contractor stability and business success, quality and reliability, delivery terms and transition plans, and indicators of probable contractor performance. The university also considers overall completeness, responsiveness to requirements, and ability to meet its needs, and reserves the right to award multiple vendors, terminate on 30 days' written notice, and waive minor technical inconsistencies. Submissions require one paper original, one paper copy, and a flash drive copy, delivered to Mack O. Hannah Hall Suite 333, 3100 Cleburne Street, Houston, Texas 77004. Inquiries go by email to Sceffers Ward at sceffers.ward@tsu.edu. No pre-bid meeting will be held.