Evaluation Services - KS (21st CCLC) Grant Program

The Kansas Department of Education is seeking a comprehensive evaluation services contract for the 21st Century Community Learning Center (21st CCLC) Grant Program through a competitive Request for Proposal (RFP) issued by the Kansas Department of Administration's Office of Procurement and Contracts. The procurement targets a qualified evaluator to conduct a statewide assessment of the program, with key deliverables including annual summary reports, comprehensive statistical data analysis, survey result assessments, and interviews over a three-year period. Bidders must possess a master's degree in education, child/youth development, policy, or a related field and demonstrate significant experience with out-of-school time programs, federal program evaluation, data collection, and impact reporting. The RFP was posted on January 21, 2025, with proposals due on March 5, 2025, at 2:00 PM CST, and the contract period extending through June 30, 2027. Potential bidders must submit questions in MS Word format by February 12, 2025, and are required to provide a current Tax Clearance Certificate, complete various compliance forms, and meet specific evaluation criteria focused on program effectiveness and comprehensive reporting.

The RFP includes preference programs for certified businesses and disabled veteran-owned businesses, potentially offering opportunities for disadvantaged enterprises. While no specific budget ceiling was explicitly stated, the program currently funds 92 grants serving over 5,000 students across five cohorts and is entirely federally funded. The pricing structure requires bidders to break down costs into specific categories, including salaries, benefits, supplies, equipment, and indirect costs (limited to 8%), with up to 25% of funds potentially transferable between budget categories upon KSDE approval. No bid guarantee or monetary guarantee is required for submission. The evaluation will cover multiple grant cohorts and requires comprehensive data collection methods, with KSDE providing necessary data access and sharing agreements. The program seeks a more detailed and specific approach to data collection and reporting compared to previous evaluations, with an anticipated start date as soon as possible following the procurement process and vendor selection.