Evaluation Management Platform #20-0148

This Request for Proposal (RFP) #20-0148 is issued by the Detroit Public Schools Community District (DPSCD) to procure a comprehensive evaluation management platform along with professional development management and absence management capabilities for approximately 7,500 staff members across 110 campuses. The procurement seeks a vendor to deliver an integrated system supporting employee performance management, professional development tracking, and substitute/absence management for the district. Key deliverables include system implementation by August 15, 2020, and completion of school-based evaluator training by August 28, 2020, with implementation commencing July 1, 2020. Required qualifications include demonstrated experience serving districts with 9,000 or more employees and technical capability to integrate with PeopleSoft HCM, support Azure AD single sign-on, operate on Oracle or SQL Server database systems, and provide mobile applications compatible with both Android and iOS platforms. The evaluation criteria are weighted as follows: vendor reputation (5 points), alignment with district requirements (30 points), project management quality (10 points), training and support quality (30 points), alignment with strategic priorities (5 points), and purchase price and implementation costs (20 points), for a total of 100 points. Written questions are due by March 24, 2020, at 4:00 p.m. EST, with all proposals required by April 6, 2020, at 4:00 p.m. EST, submitted electronically to julie.yelick@detroitk12.org, with original notarized documents mailed to the Office of Procurement and Logistics. The evaluation committee will provide recommendations to the Detroit Board of Education by June 29, 2020.

The RFP does not specify set-aside designations or restrictions on respondent types based on disadvantaged enterprise status. Vendors must provide all-inclusive pricing covering labor, materials, supplies, and travel costs, with separate cost estimates for both cloud-based and on-premises deployment options, presented in Excel format as specified in Attachment A. All proposals must include completed certifications, insurance documentation, equal employment opportunity compliance forms, detailed implementation timelines, professional development resources, and transition assistance plans. No incumbent vendors or current contractors are identified in the procurement documentation. The contract term extends for an initial period with options for three one-year renewal terms, not to exceed a total of four years. No specific budget range or award value is provided in the RFP; however, pricing must be maintained throughout the contract duration.