EVAExam Software, Maintenance and Support

The County of Orange, Sheriff-Coroner is requesting competitive bids for EVAExam Software, Maintenance and Support under IFB #IFB-060-2962602, with electronic bids due October 9, 2026 at 4:00 PM through the County's eProcurement Portal. A 5% preference deduction (maximum $100,000) applies to bids from certified Orange County Local Small Business (OCLSB) or Disabled Veteran Business Enterprise (DVBE) vendors; if an OCLSB or DVBE bidder is the lowest responsive bidder, the contract will be awarded at their original bid price.

The scope comprises one EVAExam Volume License (EVX-V3) and one Additional ES Scanstation Subscription (EVA-SSCP) for the Professional Standards Division located at 320 N. Flower Street, Santa Ana, California, with download delivery acceptable. Bidders must submit firm, fixed pricing for each line item separately across three one-year contract periods; all-or-none bids will not be accepted unless deemed in the County's best interest. The contract structure is three separate one-year periods with no automatic renewal unless approved by the County Board of Supervisors.

The contract is firm fixed-fee with no price increases permitted during the initial three-year term; price decreases automatically apply to the County. Contractor pricing must equal or be less than prices quoted to other local, state, or federal government entities for equal or lesser scope services. Annual invoices are submitted in advance of service delivery, net thirty days following County verification and approval. The contractor must maintain Commercial General Liability ($1,000,000 per occurrence; $2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), Workers' Compensation (statutory), and Employers Liability Insurance ($1,000,000 per accident or disease). A performance bond and labor and material payment bond, each with a penal sum equal to the estimated contract amount, are required prior to execution. The contractor must also submit a 2% administrative rebate on all subordinate cooperative contracts issued to other entities and provide quarterly Volume Sales Reports. Questions are due October 1, 2026 at 2:00 PM through the solicitation's Question & Answer section. Bid validity extends for 365 days after the IFB closing date.