Etowah Co DHR FY27 Lawn Service

Etowah County Department of Human Resources in Alabama is requesting quotes for FY27 lawn service at its office located at 210 Hoke Street in Gadsden, with quotes due October 16, 2026 and a mandatory site visit on October 14, 2026 from 8:00 a.m. to 4:00 p.m. Vendors must attend the site visit and sign an attendance sheet for their quotes to be accepted.

The scope comprises grass cutting (not to exceed 20 cuts per fiscal year, with 15 cuts anticipated during the growing season), shrub and hedge trimming limited to two times per year, and associated maintenance including weed eating, edging, debris removal, and leaf mulching. Service may be performed on weekdays or weekends at the vendor's discretion, subject to coordination with the DHR County office point of contact.

The total contract value is capped at $25,000, covering the original agreement and any subsequent annual renewals up to a maximum of five years from the effective date. Pricing must be firm and fixed from the date of the valid quote through September 30, 2027, with unit pricing required per cut for grass cutting and per trim job for shrub trimming. Quote responses are valid through October 31, 2026. Payment terms are net 30 days, paid in arrears after service completion, with invoices submitted only after work is finished. The contract period runs from October 2026 through September 30, 2027.

Vendors must be registered in Alabama Buys and submit responses electronically through that platform. Suppliers are required to comply with the Beason-Hammon Alabama Taxpayer and Citizen Protection Act and must provide E-Verify enrollment documentation prior to award if they employ one or more employees within Alabama. The State of Alabama is exempt from sales tax and vendors must accept multiple forms of electronic payment at no additional cost to the State. The State reserves the right to approve price increases not exceeding 5% of the annual contract cost if justified by documented increases in materials or labor aligned with industry-specific price indices or the Consumer Price Index.