Etowah Co DHR Lawn Service Specifications FY2027 (No WR)revised.docx
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- Attached to
- Etowah Co DHR FY27 Lawn Service
- Solicitation number
- SRC0000037027
- Issued by
- Etowah County, Alabama
About this file
This is a lawn service specifications document for Etowah County Department of Human Resources (DHR) in Alabama for Fiscal Year 2027 (October 2026 – September 30, 2027). The county is soliciting quotes for basic lawn maintenance services at the DHR office located at 210 Hoke Street in Gadsden, Alabama. The required services include grass cutting (not to exceed 20 cuts per fiscal year, with 15 cuts anticipated during the growing season), shrub and hedge trimming (limited to two times per year), and associated maintenance tasks such as weed eating, edging, debris removal, and leaf mulching. A mandatory site visit is scheduled for October 14, 2026, from 8:00 a.m. to 4:00 p.m., and vendors must attend and sign the attendance sheet to have their quotes accepted; the current supplier must also participate in the site visit. Quote responses are valid through October 31, 2026, and service can be performed on weekdays (Monday through Friday) or weekends at the vendor's discretion, subject to coordination with the DHR County office point of contact.
Pricing for this contract shall be firm and fixed from the date of the valid quote through September 30, 2027, with unit pricing required per cut for grass cutting services and per trim job for shrub trimming services. All pricing must include the specified service requirements listed in the scope of work. Payment terms are net 30 days, paid in arrears after service completion, with invoices submitted only after work is finished. The contract period runs from October 2026 through September 30, 2027. Points of contact for the procurement include Keri Morris, Ashley Vaughn, and Sonya Mangum at Etowah County DHR, reachable at the provided phone numbers.
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Etowah Co DHR Lawn Service Specifications FY2026 – (Oct. 2026 – September 30, 2027) (no WR) Site Visit – Required – Quote shall not be accepted from vendors that do not attend site visit & sign the sign-in sheet after tour of facility/property. This includes the current supplier. DHR County office shall turn in completed sign-in sheet to DHR General Services Purchasing Office. Site visit scheduled Oct. 14, 2026, from 8:00 am – 4:00 pm
Vendor shall perform all Lawn Service requirements per this specification:
Service to be performed weekdays, M-F, or weekends Quote response shall be valid through 10/31/2026 Price Quotes are for Fiscal Year 2076. Prices are firm and fix from date of valid quote through Sept 2027 PO period (October 2026 – September 30, 2027) Address:
Etowah Co DHR 210 Hoke Street Gadsden, Alabama 35903 POC: Keri Morris (256) 622-8319 Ashley Vaughn (256) 622-8323 Sonya Mangum (256) 622-8314 Main line (256) 549-4100 Work scope:
Basic Lawn service includes the following:
Line 1: Grass Cutting Service
· Lawn Cutting not to exceed 20 cuts per each fiscal year, October 2024 – September 2025. Coordinate grass cutting schedule, and grass cut height with DHR County office POC.
· Grass cutting: (15 cuts in growing season)
· During Spring and Summer season’ cuttings 2-3 times per month may be required.
Following tasks shall be performed with each grass cutting.
· Weed Eating shrub bed areas down to ground, and clean cut around shrubs, not to damage shrubs. Remove all cuttings.
· Trim & spray around and below all fences, porches, and buildings.
· Edge grass line along the sidewalks, walkways, curbs, and parking lot.
· Remove grass/weeds out of sidewalks, walkways, curbing. Maintain clean appearance.
· Remove grass/weeds out of pavement/concrete growing inside the perimeter area of parking lot. Inside perimeter area of parking lot includes curbing/pavement/concrete/asphalt in the perimeter area of parking lot only.
· Blow grass clippings and or leaves from all sidewalks, parking lot, walkways, porches, under trees, and fence lines.
· Fine Mulch leaves & distribute on lawn. Fine mulching is required to minimize from packing of leaves in layers. Leaves not mulched shall be removed off property.
· Remove trash, debris from under trees and from property to ensure clean area.
· Unit price is cost per cut. Unit price per cutting must include service requirements listed above for lawn cutting.
· This Spec does not include replacing pine straw, nor spraying of the beds.
Line 2: Shrub/Hedge Trimmings: (For offices that have shrubs a price must be entered on this line)
· Shrub trimmings limited to two (2) times per year.
· Cuttings from shrubs must be removed from property with each trim service to ensure clear area.
· Service to be performed in Spring and Fall (1trim per season).
· Coordinate shape and length of trim with DHR Co office POC.
· Unit price is cost per each trim job. Unit price must include service requirements for trimming.
· PO period: (October 2026 – September 30, 2027).
INVOICING: Payment terms shall be net 30 (thirty), paid in arrears after completion of service. No invoice will be submitted or dated prior to service completion.
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