ESTR - Diesel Fuel, Dyed, Delivered

The Alabama Department of Corrections is soliciting quotes through the State of Alabama Office of the Chief Procurement Officer for on-site delivery of dyed diesel fuel to refuel generators at the Easterling Correctional Facility in Clio, Alabama, with quotes due November 10, 2026. Suppliers must register in Alabama Buys and submit inquiries and quotes electronically through the Supplier Portal.

Work is limited to on-site delivery with no subcontracting permitted. Fuel quantity is not fixed, and the Purchase Order will be amended as usage requires. Suppliers must deliver within three days of an ADOC order and provide delivery slips showing the date and gallons delivered. Pricing is set as a margin over OPIS, using the weekly Fuel Report that State Procurement prepares from daily Montgomery rack average prices (Monday through Friday, excluding state and federal holidays). Suppliers must register with State Procurement to receive the report. For weekend or holiday deliveries, suppliers may charge the higher of the preceding or following day's price. Suppliers also may not require ADOC to complete credit applications or other forms as a condition of delivery.

Award will be made on an all-or-none basis to the lowest acceptable bidder meeting all specifications. The State reserves the right to conduct cost realism and price reasonableness analysis and may request reseller authorizations, professional licenses, and certificates of insurance. The source identifies a one-year term and/or the period covered by the solicitation. Any resulting contract may be renewed annually by written agreement up to a total contract cost of $25,000 or five years from the effective date, whichever is reached first. Price escalations may be considered if material or labor costs rise significantly through no fault of the supplier, provided increases do not exceed 5 percent of annual contract cost and do not push total contract value above $25,000.

Before award, suppliers employing one or more Alabama employees must verify E-Verify enrollment, with documentation due within five calendar days of notification. Foreign entities must register with the Alabama Secretary of State before transacting business in the State. The State is sales-tax exempt, does not indemnify suppliers, and retains sovereign immunity. Suppliers must accept state-issued credit cards, P-cards, and EFT payments at no additional cost to the State.