Establish Multi-Year Agreement for STEP Kits for EMHSD

The Michigan State Police issued a Request for Proposal on July 3, 2019, to establish a multi-year agreement for the assembly, storage, and shipment of Student Tools for Emergency Planning (STEP) kits to fifth-grade students throughout Michigan. The procurement seeks a qualified contractor to furnish and assemble approximately 30,000 emergency preparedness kits over a three-year contract period, with an estimated 10,000 kits ordered annually. Each kit must contain a blue drawstring bag (approximately 19.5" x 15.5" with reflector strip and logo), plastic whistle (assorted colors, approximately 2.5" long), plastic flashlight with AA cell battery (approximately 5.5" in length), and mylar blanket (approximately 54" x 84", reflective on both sides). The contractor must also pick up pre-printed materials (one-page certificate and two-page homework packet) from the Michigan State Police Print and Graphics facility in Dimondale and coordinate statewide shipment to schools that register by mid-November annually, with all materials required to be shipped by January 31 each year. The contractor must deliver all kits within 14 calendar days of order receipt, submit inventory and shipment reports within seven days of shipment, and return any remaining kits following annual distributions. The proposal and sample kit submission deadline was July 29, 2019, at 9:00 a.m. Eastern time, with bidders' questions due by July 10, 2019, and answers posted by July 15, 2019. The anticipated contract start date is October 1, 2019, with an initial three-year term through September 30, 2022, renewable for up to two additional one-year periods at the State's sole discretion. A fully assembled sample kit submitted with the proposal is mandatory, with failure to submit resulting in automatic disqualification. Evaluation occurs in two steps: prototype kits are evaluated on completeness and component specifications (25 points), with kits scoring 20 or more points advancing to technical proposal evaluation; technical proposals are scored on general requirements (30 points), service levels (30 points), staffing (10 points), and vendor question responses (30 points), with proposals achieving 80 or more points having their pricing evaluated for award consideration. The State reserves the right to conduct site visits, require oral presentations, and perform reference checks at any point during evaluation.

No specific set-aside designations for disadvantaged enterprises or restrictions limiting organizational types are identified in the procurement documents. No incumbent vendors or current contractors are referenced in the available materials. All pricing must be firm for the entire contract length, with adjustments possible only for documented changes in actual contractor costs subject to mutual written agreement and a 30-day review period. Payment will be made via Electronic Funds Transfer within 45 days of invoice receipt. The contractor must maintain commercial general liability insurance of $1,000,000 per occurrence with $2,000,000 general aggregate, automobile liability insurance of $1,000,000 per accident, workers' compensation insurance, and employers' liability insurance of $500,000 per accident. The State does not commit to awarding to the lowest-priced bidder and reserves the right to consider economic impact to Michigan, including job creation and employment of Michigan residents. No specific award value or budget range is disclosed in the RFP materials, as pricing proposals were to be evaluated following technical proposal scoring thresholds.