Essential Elements Books

The Madison Metropolitan School District (MMSD) is seeking bids for Essential Elements Books through Request for Bid (RFB) 4019, a procurement focused on music education instructional materials for approximately 40 schools. The bid encompasses a comprehensive collection of Essential Elements 2000 instructional books for both band and string programs, covering multiple instruments including flute, clarinet, saxophone, trumpet, trombone, tuba, violin, viola, cello, bass, and percussion, along with corresponding teacher and conductor editions. Bidders must submit one original and three copies of documentation to Administrative Services by June 29, 2018, at 2:00 PM CST, with all pricing required to remain firm through August 31, 2018. The books must be delivered within 30 days of Purchase Order issuance, pre-sorted by school and quantity according to specific requirements. Evaluation criteria will focus on the lowest responsive and responsible bidder meeting the District's specifications, with no substitutions permitted and the District reserving the right to accept or reject any or all bids.

Vendors must demonstrate compliance with Wisconsin state law and maintain appropriate insurance coverage, including $1,000,000 in commercial liability, and provide one-year warranties on all materials. Non-exempt vendors are required to complete affirmative action documentation, including an Equal Employment Opportunity/Affirmative Action Employer Information Report and adoption of the District's Equal Employment Opportunity Policy Statement. While specific set-aside designations are not explicitly detailed, the bid suggests potential preference for vendors who can provide governmental and educational discounts. The procurement does not indicate incumbent vendors or specify an exact budget range, but the bid attachment (Attachment B) shows anticipated quantities ranging from 1 to 850 units across various book types and instruments. Vendors will be expected to quote unit prices that include all shipping costs, with the potential for additional purchases later in the school year, making this a potentially valuable contract for music education material suppliers.