ESRI Enterprise Advantage Program (EAP) Additional Credits

The California Department of Transportation (Caltrans) is conducting a Competitive Informal Request for Quote (RFQ) for supplemental ESRI Enterprise Advantage Program (EAP) credits to support its enterprise Geographic Information Systems (GIS) operations. The procurement seeks three specific line items: 6 units of Additional 100 Learning and Service Credits, 2 units of Additional 50 Learning and Service Credits, and 1 unit of Additional 25 Learning and Service Credits. These credits are critical for maintaining mission-critical mapping capabilities, ensuring federal funding eligibility, and complying with federal mandates including FHWA-ARNOLD functional road network reporting and FHWA-HPMS annual GIS-based reporting. The solicitation requires bidders to submit sealed responses with comprehensive documentation, including the RFQ form, Bidder Declaration Form, and various certifications. Written questions are due by January 7, 2026, at 2:00 p.m., with quote submissions required by January 15, 2026, at 2:00 p.m. Bid opening is scheduled for the next available Tuesday or Thursday at 2:30 p.m. in Sacramento, with the Notice of Intent to Award expected around January 29, 2026. The award will be made to the lowest responsible bidder whose response complies with all solicitation requirements within forty-five days of the scheduled award date.

The procurement includes several set-aside and preference programs for small and disadvantaged businesses. There is a 5% Small Business preference for California-based certified businesses, with the preference capped at $50,000 per bid. A separate 5% Disabled Veteran Business Enterprise (DVBE) Incentive applies, with incentive amounts ranging from 1% to 5% based on DVBE participation levels. The solicitation encourages consideration of Microbusinesses, Small Businesses, Disabled Veteran Business Enterprises, and Disadvantaged Business Enterprises. Bidders must adhere to comprehensive security and privacy requirements, including encryption standards, multi-factor authentication, and compliance with California and federal data protection laws. Delivery is required within 3-5 days of order receipt, FOB destination with freight prepaid to Caltrans' Sacramento location. Quotes must include all-inclusive pricing with no additional payments unless specified on the purchase order. While a specific award value is not explicitly stated, the procurement is for non-cloud information technology goods valued over $50,000, suggesting a substantial contract value for the ESRI Enterprise Advantage Program credits.