ESB - US20 Juntura Tree Project

The Oregon Department of Transportation (ODOT) is issuing a Request for Competitive Quotes (RFCQ #S-73000-00016597) for the ESB – US20 Juntura Tree Project, a tree management and landscape restoration initiative along US20 in the Juntura area. This procurement seeks qualified contractors to perform tree falling and removal of eight trees ranging from 40 to 68 inches in diameter, complete stump grinding to a depth of 8 inches, chipping and disposal of debris, and planting of replacement trees consisting of five Northern Red Oak (Quercus Rubra) trees and five Red Sunset Maple (Acer rubrum 'Franksred') trees, all spaced 30 feet apart with a minimum caliper of 2.5 inches. All work must be performed between September 1, 2026, and November 30, 2026, with tree removal completion required by November 12, 2026, and planting completion by November 30, 2026, with no work permitted on weekends or state-observed holidays; ODOT will provide all required traffic control. Proposals are due April 29, 2026, with clarification requests due by April 22, 2026, and quotes must be submitted electronically through the OregonBuys eProcurement system. Evaluation criteria include price and non-price factors such as contractor experience, expertise, suitability for project purposes, and documented record of satisfactory performance on at least three similar projects completed within the last three years. The successful contractor assumes full liability for damage to private property, guardrails, utility lines, and electrical infrastructure, must comply with ODOT's 2021 Standard Specifications, and is responsible for protecting all existing trees not designated for removal.

This solicitation is exclusively restricted to contractors certified as Emerging Small Businesses (ESBs) by the State of Oregon's Certification Office for Business Inclusion and Diversity (COBID), with the requirement that ESB firms perform at least 51 percent of all labor using their own workforce on public improvement or maintenance projects. Contractors must be registered as vendors in OregonBuys and provide evidence of financial stability, current licensing, compliance with prevailing wage laws, and non-discrimination practices. Required insurance includes Commercial General Liability with limits of $1,000,000 per occurrence and $2,000,000 annual aggregate, plus Commercial Automobile Liability with a $1,000,000 combined single limit per occurrence. The contract includes four line items: one lump-sum mobilization fee, removal of eight trees, planting of five Northern Red Oak trees, and planting of five Red Sunset Maple trees, with the total award value not specified in the available documentation but payable within 30 calendar days of invoice approval, subject to a potential 5 percent retainage with final payment upon verification of completion. The contract is effective upon execution and receipt of Notice to Proceed, with an expiration date of December 15, 2026, and includes standard termination provisions allowing ODOT to terminate for convenience with 30 days notice or for cause if material breaches are not cured within 14 calendar days.