ESB - MACC Audio and Lighting Production

The City of Austin, Texas, Department of Arts, Culture, Music and Entertainment is soliciting for audio and lighting production services for the Emma S. Barrientos Mexican American Cultural Center's Dia de Los Muertos Signature Event on November 1, 2026, with proposals due October 23, 2026.

The scope requires a single contractor to provide comprehensive audio and lighting support for three live band performances from 1:00 p.m. to 6:00 p.m. at 600 River Street, Austin, Texas 78701. Deliverables include a dedicated point of contact for production, sound check completion by 12:00 p.m. on event day, front-of-house sound and monitor systems, microphones, microphone stands, XLR cables, mixer console, power and extension cords, stage lighting, backline equipment, audio and lighting engineering support staff, and event insurance. The contractor must register as a City of Austin vendor and comply with the Drug Free Workplace Act and Americans with Disabilities Act.

The City will provide electrical power access, parking for one vehicle and one trailer, a green room for production staff, and the performance contract. Contract payment will be mailed to the vendor address within 2 to 4 weeks after service completion unless ACH payment is arranged. The contractor must maintain the same key personnel throughout the contract term or obtain City approval for replacements with equivalent experience. Invoice submission must occur bi-weekly after service completion, directed to the Parks and Recreation Department Accounts Payable office at 200 South Lamar, Austin, Texas 78704, or emailed to PARDAccountsPayable@austintexas.gov. City Contract Manager Carlos Meda and City Contract Monitor Margaret Stenz are identified points of contact. No specific contract value, set-asides, or incumbent contractor status is disclosed in the scope of work.