IFQ_8000_mason1000_IFQ_ADD_1_v1.pdf

This is an Addendum document related to a state and local contract opportunity issued by the City of Austin, Texas, Department of Arts, Culture, Music and Entertainment for audio and lighting production services. The contract is for a single entity to provide comprehensive audio and lighting support for the Emma S. Barrientos Mexican American Cultural Center's Dia de Los Muertos Signature Event scheduled for November 1, 2026. The scope of work requires the contractor to deliver a dedicated point of contact, complete sound checks by 12:00 p.m. on event day, front-of-house sound and monitor systems, microphones, microphone stands, XLR cables, mixer console, power and extension cords, stage lighting, backline equipment, audio and lighting engineering support staff, and event insurance for three live band performances running from 1:00 p.m. to 6:00 p.m. at 600 River Street, Austin, Texas 78701. Proposals are due October 23, 2026. The City will provide electrical power access, parking for one vehicle and one trailer, a green room for production staff, and the performance contract. The contractor must maintain the same key personnel throughout the contract term or obtain City approval for replacements with equivalent experience.

Contract payment will be mailed to the vendor address within 2 to 4 weeks after service completion unless ACH payment is arranged. Invoice submission must occur bi-weekly after service completion and be directed to the Parks and Recreation Department Accounts Payable office at 200 South Lamar, Austin, Texas 78704, or emailed to PARDAccountsPayable@austintexas.gov. The contractor must register as a City of Austin vendor and comply with the Drug Free Workplace Act and Americans with Disabilities Act. No specific contract value, set-asides, or incumbent contractor status is disclosed. Carlos Meda and Margaret Stenz are identified as the City Contract Manager and City Contract Monitor, respectively.