ERT Camera for Crime Lab

The State of Maine Department of Administrative and Financial Services, Division of Procurement Services, is requesting quotations for an Evidence Recovery Tool (ERT) camera system for the Crime Lab under RFQ 16A 19042600000000000316, with quotations due May 10, 2019 at 4:00 p.m. Eastern Standard Time through the Vendor Self Service electronic procurement system.

The scope comprises two line items: a Canon EOS Rebel T7i camera body and an EF-S 35mm f/2.8 Macro IS STM lens with integrated macro lighting and image stabilization. Bidders may submit equivalent items with documented proof of equivalency, provided a physical sample is delivered to the State House, Burton Cross Building in Augusta by 2:00 p.m. on the bid closure date.

The State will evaluate all submissions on a "best value" basis considering conformity with specifications, delivery dates, and overall State interests, with award ultimately determined by the lowest price among conforming bids. Quotations must include detailed itemized quotes, product data sheets, warranty information, and a signed bid cover page with debarment certification. The State is exempt from federal, state, and local taxes; bidders must exclude these from their quotations and will receive a tax exemption certificate upon award.

Selected bidders will receive net 30 payment terms upon invoice receipt. Pricing must remain firm for 180 days from the bid opening date. The submission deadline is firm; quotations received after 4:00 p.m. will be rejected outright. No best and final offer process will be used. The State reserves the right to negotiate with the selected bidder or withdraw the award and negotiate with the next-ranked bidder if an acceptable contract cannot be finalized. All questions must be submitted through the Q&A portal in the VSS system.