ERP System

Metropolitan School District of Warren Township is soliciting competitive proposals for a modern, cloud-based Enterprise Resource Planning system to support financial, payroll, human resources, procurement, and operational management functions, with proposals due June 19, 2026 at 3:00 p.m. ET and a virtual pre-proposal conference scheduled for June 4, 2026 at 10:00 a.m. ET.

The district currently operates on the LINQ Alio legacy platform and requires an education-focused ERP solution with demonstrated Indiana experience. Vendors must support migration of approximately two years of historical financial, payroll, and operational data from the legacy system, with additional HR data older than two years potentially requiring migration for compliance purposes. The solution must integrate with Frontline Central (the HR system of record), TimeClock Plus, Solarix, EduAdvance/Standards for Success, and the Indigo Marketplace. Key security requirements include multi-factor authentication, Single Sign-On with Google identity integration, encryption, audit logging, SOC 2 compliance, and data hosting within the United States. Vendors must demonstrate experience supporting Indiana-specific compliance requirements including SBOA account structures, Indiana Department of Education reporting, Form 9 transparency reporting, and federal grants management.

The district has approximately seven business office staff and operates decentralized purchasing through school-based treasurers. Technical proposals will be scored at 60 points and cost effectiveness at 40 points for a total of 100 points, with award subject to school board approval. The district targets board approval in September 2026 and a go-live date of July 1, 2027. Proposals must be submitted electronically through the Indigo Procurement Portal. Written questions are due June 9, 2026 at 1:00 p.m. ET. Technical proposals shall not exceed 25 pages excluding the executive summary. The district prefers transparent pricing structures with five-year pricing guarantees or annual caps and clearly identified assumptions regarding data migration, training hours, staffing, and post-go-live support.