Erosion Control Products

The Commonwealth of Kentucky Department of Transportation, Division of Purchases is soliciting bids for erosion control products through Request for Bid (RFB) 605 2100000736 to support the Kentucky Transportation Cabinet's Vegetation Management Program. This solicitation seeks agricultural limestone and related erosion control materials organized across four geographic zones corresponding to specific Kentucky highway districts, with each zone containing 24 line items including liquid lime, hydroseeding dye, biodegradable blanket pins, reinforcement matting, silt fence, tackifier, paper and wood mulch, erosion control blankets (single and double net), filtration tubes, hardwood stakes, sand bags, geotextile fabric, erosion control socks, fastener pins, geogrids, and wire staples. Bidders are not required to submit proposals for all zones but must bid all line items within any selected zone to be eligible for award. The bid closing date is June 24, 2021, at 1:30 p.m. Eastern Time, with a public bid reading scheduled via conference line at 3:00 p.m. the same day and a tentative award date of July 1, 2021. All bids must be submitted electronically through the Kentucky eProcurement system, with vendors required to register at least 24-48 hours prior to submission; hard copies and email submissions will not be accepted. Evaluation criteria allocate 95 points to price (with the lowest bidder receiving maximum points) and 5 points to delivery time (with the best delivery time receiving maximum points), with prices to be quoted on an F.O.B. Destination Freight Prepaid basis and a one percent per day penalty applied to invoices for late delivery.

Kentucky resident bidders and qualified bidders, including entities certified under the Department of Corrections Division of Prison Industries, are eligible for reciprocal and statutory preferences. All bidders must execute an Annual Affidavit affirming compliance with Kentucky campaign finance laws, sales and use tax registration requirements, non-delinquency on state taxes, abstention from boycotts of open trade jurisdictions, and conflict of interest prohibitions, with the affidavit subject to a maximum effective period of one year and requiring notarization. The initial contract period runs from the award date through June 30, 2022, with options to extend for four additional one-year renewal periods subject to written approval from both the vendor and the KYTC Division of Purchases. No specific incumbent vendor information or budget ranges are disclosed in the solicitation materials; however, the procurement specifies estimated quantities by district for each line item to enable vendors to calculate pricing, with actual contract values contingent upon final bid submissions and award determinations. Vendors must submit required documentation including completed zone bid sheets with unit pricing, certificates of authority for foreign entities, required affidavits, packaging information specifications, and product literature meeting Kentucky Transportation Cabinet 2019 Standard Specifications for Road and Bridge Construction where applicable.