ER234R7016 - Microwave Popcorn for Canteen Resale

The Missouri Department of Corrections is requesting bids for microwave popcorn to supply offender canteens at Central and Eastern Region Commodity Warehouses under IFB ER234R7016, with bids due November 18, 2026 at 2:00 p.m. Central Time.

The scope covers two product lines: Light Butter Microwave Popcorn (836 cases estimated) and Extra Butter Microwave Popcorn (6,744 cases estimated). All items must be shelf-stable, retail-quality, individually bar-coded, and properly labeled with nutrition facts, ingredients, net weight, and expiration dates. Initial delivery must occur within fifteen business days of purchase order receipt; subsequent deliveries must arrive within ten business days. Products must be delivered FOB Destination, Freight Prepaid and Allowed, on shrink-wrapped pallets not exceeding five feet in height. Alternate line proposals are permitted for the two product lines.

The estimated annual sales volume is $125,384.00 based on an estimated correctional population of 24,987 across nineteen institutions. The contract begins on the award date and extends through September 18, 2027, with two optional one-year renewal periods. Pricing must be firm and fixed; vendors propose percentage adjustments for renewal periods. An economic adjustment clause permits price increases only if the contractor's costs increase by 5% or more, limited to the first six months at six-month intervals, with increases requiring written proof and Department approval. Payment terms are Net 45.

Vendors must achieve "Approved" registration status in MissouriBUYS, provide tax certificates and Missouri Secretary of State verification, and comply with the anti-discrimination against Israel Act if they have ten or more employees. All products submitted for sample testing must match those ultimately supplied under the contract. The Department may reject any or all bids, cancel items if canteen committees remove them from the approved sales list, and terminate for convenience with thirty days' notice or for breach with ten business days to cure.

Lisa Graham, Procurement Specialist, is the buyer of record; (573) 526-6611 or Lisa.Graham@doc.mo.gov.