ER234R7007 - Instant Coffee for Canteen Resale - Warehouses

The Missouri Department of Corrections is requesting sealed bids on instant coffee for resale in offender canteens serving the Central and Eastern Region Commodity Warehouses, with bids due September 17, 2026 at 2:00 p.m. Central Time through MissouriBUYS. The contract includes state preference requirements for domestic product procurement, service-disabled veteran business enterprise preferences, and organizations for the blind/sheltered workshop participation opportunities offering bonus points.

The scope comprises two line items: 6,354 cases of Folgers Instant Coffee in 8-ounce clear plastic containers and 8,179 cases of freeze-dried regular 100% Colombian coffee in 3-12-ounce resealable clear panel bags or plastic jars. Bidders may submit alternate proposals for Line 2 (freeze-dried coffee) only. All products must meet retail quality standards with a minimum six-month shelf life from acceptance. Initial delivery must occur within fifteen business days of receiving an authorized purchase order; subsequent deliveries within ten business days. All items ship FOB Destination, Freight Prepaid and Allowed, on shrink-wrapped pallets no higher than five feet with individual bar-coded packaging meeting specified labeling and freshness-dating requirements.

The estimated annual sales total $1,905,423.84 based on an estimated correctional population of 25,045 inmates. The Blanket Purchase Agreement term runs from award date through August 16, 2027, with no renewal options. Pricing must be firm and fixed for the first six months; economic adjustments are permitted thereafter only upon documented proof of cost increases of 5% or more with supporting manufacturer certifications. Bidders must submit completed hard copy bid documents with matching electronic pricing responses; pricing submitted online must correspond exactly with uploaded hard copy pricing. No pre-bid conference or facility tour is scheduled. Lisa Graham, Procurement Specialist, serves as the procurement entity contact at (573) 526-6611 or Lisa.Graham@doc.mo.gov.