ER234R6023 - LED Lightbulbs for Canteen Resale - MO DOC

The Missouri Department of Corrections Purchasing Section is issuing an Invitation for Bid (IFB) for the procurement of LED lightbulbs to be resold in offender canteens across nineteen correctional institutions under contract number ER234R6023. The procurement seeks single-packed LED lightbulbs with Energy Star ratings, specifications requiring 5-9 watts energy consumption and 450-750 lumens light output, with an estimated annual volume of 268 cases (approximately 3,216 bulbs total) generating estimated annual sales of $5,910.00. Pricing will be evaluated on a firm, fixed case price basis with FOB Destination Freight Prepaid and Allowed terms, meaning all packing, handling, shipping, and freight charges must be included in the quoted price. The contract will be awarded as a Blanket Purchase Agreement with a one-year initial term from the date of award, followed by three optional one-year renewal periods at the Department's sole discretion; vendors must propose maximum allowable percentage increases or decreases for each renewal period calculated against the original contract price. Sealed bids must be submitted electronically through MissouriBUYS (Powered by MOVERS) no later than 2:00 p.m. Central Time on Tuesday, March 3, 2026, with no bidders' conference or site visit scheduled. Evaluation criteria include price compliance, tax compliance with Missouri requirements, Business and Professional Licensing regulations adherence, and compliance with the Domestic Products Procurement Act (Buy American), with eligible domestic products receiving a 10% price preference.

Organizations responding to this procurement may qualify for several set-aside designations and preference points. Organizations for the Blind and Sheltered Workshops can earn 5-15 bonus points based on participation commitments of at least 2% of total contract value or $5,000, whichever is greater, and service-disabled veteran business enterprises certified by the State of Missouri receive a 3-point preference in evaluation. The incumbent contract (ER234R3008) expires March 6, 2026, indicating this procurement will provide continuity of supply immediately upon award. Vendors must comply with all Missouri tax compliance requirements and Business and Professional Licensing regulations as mandatory qualifications. The Department reserves the right to negotiate lower pricing at renewal and does not automatically exercise renewal options, while an economic adjustment clause permits price increases of 5% or greater only after the first six months of the contract, contingent upon documented manufacturer cost increases submitted for approval. Items will be ordered on an as-needed basis throughout the contract period to support the estimated offender population of 24,793 across all institutions, with payment terms established at Net 45.