ER234R6022 - Recreation Items for Canteen Resale - MO DOC

The Missouri Department of Corrections, Purchasing Section, is soliciting competitive bids through an Invitation for Bid (IFB) for recreation items to be resold in offender canteens across nineteen correctional institutions statewide. The procurement encompasses nine line items including racquetball balls (42 cases), chess sets (13 cases), dominoes (9 cases), poker decks (700 cases), pinochle decks (243 cases), Uno card games (6 cases), and three varieties of puzzle booklets—crossword, word search, and sudoku (58, 110, and 42 cases respectively). All items must be new, retail quality products with proper individual barcoding, conform to mandatory specifications including specific brand requirements for certain items, and be delivered FOB Destination, Freight Prepaid and Allowed to all nineteen facilities. The contract will be awarded for a one-year initial period with three optional one-year renewal periods at vendor-proposed percentage increases or decreases, with pricing as the sole evaluation criterion. Sealed bids must be submitted electronically through MissouriBUYS no later than 2:00 p.m. Central Time on Wednesday, March 11, 2026, with no minimum order requirements beyond one case per order. Vendors must be registered with "Approved" status in MissouriBUYS and comply with all Missouri business compliance requirements including tax clearance certification, Secretary of State registration, and conflict of interest verification. Sample submissions may be required within five business days of request, and all awarded items must match submitted samples throughout the contract term.

This procurement includes several set-aside preferences and qualifications for eligible vendors. Bidders may qualify for preference consideration including a 10 percent domestic products preference, 5-15 bonus points for participation by organizations for the blind or sheltered workshops, and 3 bonus points for certified service-disabled veteran business enterprises. Alternate line items are permitted for most products except the Uno card game line, allowing vendors to propose substitutes with corresponding pricing and minimum release amounts. The current contract replaces three existing contracts that expire on March 22, 2026, though incumbent vendors are not identified in the available documentation. Payment terms are Net 45 with no minimum order requirements. The estimated annual sales volume for these recreation items is $16,000, serving an inmate population of approximately 24,860 across all nineteen institutions, with items ordered on an as-needed basis throughout the contract period.