ER Geotechnical Drilling and Sampling Rebid

The Oregon Department of Transportation (ODOT) is issuing a rebid for emergency geotechnical drilling and sampling services through a Request for Competitive Quotes (RFCQ) process advertised via OregonBuys, with a bid due date of April 22, 2026. The procurement encompasses geotechnical drilling work at three landslide locations along Highway 227 (Tiller Trail Highway) in Jackson County, southwest Oregon, at mile posts 43.1, 44.1, and 44.7. The scope of work includes drilling nine holes totaling approximately 540 feet (estimated at 60 feet per hole across three sites), with depths programmed up to 180 feet per location, conducting Standard Penetration Tests (SPTs) at 2.5-foot intervals, performing HQ3 wire-line rock coring (approximately 140 feet estimated), installing slope inclinometer casing with vibrating wire transducers (8 instruments total), and collecting geotechnical samples as required. All work must be completed under a single mobilization event and finished by October 1, 2026, with work to commence within 30 calendar days of the Notice to Proceed and a project kickoff meeting required before drilling begins. The contract is structured as firm fixed-price bidding with line items for administration, mobilization, auger drilling (4-inch ID hollow stem auger), rock coring, SPT samples, instrument installation, and standby hours for ODOT-induced delays and fire regulation restrictions. Qualified bidders must demonstrate a minimum of three years of experience in geotechnical sampling, employ a licensed drill operator with minimum three years of experience and Oregon Water Resource Department certification as a Monitoring Well Constructor, and provide at least one experienced drill helper per drilling rig. The evaluation criteria focus on selecting the lowest responsive and responsible bidder, and all required submittals—including a Competitive Quote Form, Bid Pricing Form, and References Form with three comparable projects from the last four years—must be received by the April 22, 2026 deadline.

No certified small business goal or disadvantaged enterprise set-aside has been assigned to this procurement. The contract is federally funded through the Federal Highway Administration (FHWA), with Federal Aid Number OR 2024-02, necessitating compliance with Buy America requirements, Cargo Preference Act regulations, Equal Employment Opportunity provisions, and federal environmental and safety standards; bidders must certify compliance with these federal requirements. The successful contractor must provide comprehensive insurance coverage including Commercial General Liability ($1,000,000 per occurrence, $2,000,000 annual aggregate) and Automobile Liability ($1,000,000 combined single limit), along with workers' compensation insurance. ODOT will supply all instrumentation equipment and core sampling supplies, while the contractor must furnish all drilling equipment, materials, labor, tools, safety equipment, water sources, and delivery systems necessary for complete project execution. The contract term extends from the effective date through October 1, 2026, or upon completion of all contractor obligations, whichever occurs sooner. The specific award value or budget range is not disclosed in the available procurement documents; pricing is to be submitted by bidders on a line-item basis as specified in the Bid Pricing Form (Attachment C).