Equipment Rental Rate Subscription

The Illinois Department of Transportation (IDOT) is seeking bids for an online Federal Highway Administration (FHWA) approved subscription service for cost recovery to operate construction equipment. The contract will have an initial term of 1/24/23 to 12/31/24, with IDOT having the option to renew for two additional 2-year terms. The subscription service must cover at least 10,000 different models of construction equipment from current to 30 years old, provide detailed cost recovery rates, an internal charge rate calculator, and a specification finder functionality. The subscription must support unlimited concurrent users from IDOT and local agencies throughout Illinois, and provide updated rates at minimum annually. The pricing for this contract is firm, with no expenses allowed. Bids must be submitted electronically through the BidBuy system by the due date of July 11, 2023, and the contract will be awarded to the lowest responsive and responsible bidder.

This procurement opportunity is open to all interested and qualified vendors, and does not appear to have any set-asides or incumbent information provided. The documentation does not specify any funding sources or budget ranges for the contract.