Equipment Rental (Heavy) Services - IFB 10218023

The California Department of Water Resources (DWR) is soliciting bids through Invitation for Bid (IFB) No. 10218023 for heavy equipment rental services to be provided on an as-needed basis for the Delta Field Division. The contractor must maintain an equipment rental yard within 30 road-miles of the DWR Operations and Maintenance Center at 5280 Bruns Road, Byron, California, and provide a comprehensive inventory of heavy construction equipment including excavators, loaders, dozers, graders, scrapers, dump trucks, water trucks, trenchers, forklifts, cranes, and miscellaneous equipment. Key service requirements include delivery of requested equipment within 48 hours under normal conditions or within four hours during emergencies, maintenance of 24/7 phone availability, and provision of preoperational briefing and training to DWR personnel. The equipment will support operations across eight counties: Alameda, Contra Costa, Napa, Sacramento, San Joaquin, Santa Clara, Solano, and Stanislaus. Pricing shall be established on daily, weekly, and monthly rates for each equipment item, with all rates locked for the contract duration and inclusive of taxes, fees, and hauling costs. The contractor is responsible for all equipment maintenance and repairs to maintain operational status, though DWR will compensate for repairs resulting from DWR negligence at rates not exceeding $65 per hour plus actual parts costs. The bid submission deadline is June 11, 2026, at 3:00 PM, with bid opening on June 12, 2026, at 12:30 PM; technical questions must be submitted by May 6, 2026, at 2:30 PM, with written answers provided by May 20, 2026, at 2:30 PM. The anticipated contract start date is October 1, 2026, with a three-year initial term, and award will be made on a lowest responsible bidder basis meeting specifications.

This procurement includes mandatory set-aside and preference programs requiring the successful contractor to achieve a minimum 3.0% Disabled Veteran Business Enterprise (DVBE) participation commitment, with potential incentive calculations available up to 5.0% for higher participation levels. Small Business (SB) preference applicants receive a 5% calculation preference, and non-small business bidders committing to 25% SB subcontracting receive a 5% NSB preference. The contractor must obtain a valid California business license, maintain compliance with California Air Resources Board (CARB) regulations, provide Certificates of Reported Compliance, and furnish proof of equipment yard location. Payment for undisputed invoices will occur within 45 days of receipt by the DWR Accounting Office. No guarantee of work volume or duration is provided under this contract. Bids may be submitted via USPS, hand delivery, UPS, express mail, or Federal Express addressed to the Delta Field Division at 5280 Bruns Road, Byron, California 94514, with all inquiries and submissions directed to Mao Yang at mao.yang@water.ca.gov, (209) 833-2070, or (209) 833-2077.