Equipment Division Office Roof and HVAC Replacement

The West Virginia Division of Highways, procuring through the Department of Administration Purchasing Division, is requesting quotations for roof and HVAC replacement at the Equipment Division Office at 83 Brushy Fork Road in Buckhannon under CRFQ DOT2600000104, with quotations due July 16, 2026 at 1:30 p.m. A pre-bid meeting is scheduled for June 29, 2026 at 10:00 a.m. at the Equipment Division headquarters; technical questions are due July 7, 2026 at 10:00 a.m.

The scope requires removal of the existing roof and installation of a complete two-ply hybrid roof system (60 mil white thermoplastic KEE cap sheet on 90 mil fiberglass reinforced SBS rubber and asphalt base sheet with a 30-year warranty), along with demolition and replacement of the HVAC system in accordance with project plans (Exhibit B). Work includes new rooftop packaged HVAC unit, exhaust fan, ductwork, mechanical and electrical demolition and installation, and coordination of HVAC, plumbing, electrical, fire alarm, sprinkler, and communications systems. The building will remain unoccupied during construction. All work must comply with West Virginia building codes, the National Electrical Code, and be performed by licensed contractors; certificates of compliance must be provided upon completion. Bidders must have successfully completed at least five similar projects, verified prior to award. Substantial completion is required by nine months from project start; final completion by ten months. Contract award is to the lowest qualified responsible bidder. Progress payments are made no more frequently than monthly with 10% retainage, partially released upon substantial completion. Failure to meet deadlines results in liquidated damages unless extended by change order. Bidders must submit a bid bond, comply with drug-free workplace affidavit requirements, and designate a primary contract manager available during normal business hours. The contract will be executed under AIA Document A201-2017 standard conditions with West Virginia supplementary conditions, with Chapman Technical Group serving as architect and Initial Decision Maker.