Equipment and Systems Maintenance and Repairs at MOCCJ

The West Virginia Division of Corrections and Rehabilitation (DCR) has issued a Request for Quotation (ARFQ 0608 DCR2500000061) for equipment and systems maintenance and repairs at the Mount Olive Correctional Complex and Jail (MOCCJ) located in Mount Olive, West Virginia. The procurement seeks an open-ended contract for comprehensive maintenance services, including preventative maintenance, inspections, corrective maintenance, repairs, replacement parts, and installation of new devices and equipment for various facility systems such as HVAC units, hot water heaters, manifold systems, and ventilation equipment. Prospective vendors must possess a valid West Virginia Contractor's License and maintain Commercial General Liability and Automobile Liability Insurance of $1,000,000 per occurrence. A non-mandatory pre-bid meeting was held on December 9, 2024, at 10:00 AM EST, with questions due by December 11, 2024, at 2:00 PM EST. The bid submission deadline is December 18, 2024, at 10:30 AM EST, with a public bid opening at 11:00 AM EST on the same day. Vendors are required to submit pricing for biannual preventative maintenance, hourly rates for corrective maintenance (regular, overtime, holiday, and emergency), and a percentage markup on parts and materials.

The contract is an Agency Master Agreement with an initial one-year term and four optional one-year renewal periods. All contractor personnel must undergo security background checks and comply with Prison Rape Elimination Act (PREA) requirements. The total contract value cannot exceed $500,000, including all renewals, delivery orders, and change orders. The procurement estimates an annual parts cost of $20,000, and vendors must provide a markup percentage for parts. Payment will be made in arrears upon completion of services. The solicitation does not specify any specific set-aside designations or restrictions for disadvantaged enterprises. The contract covers maintenance services for the Mount Olive Correctional Complex located at 1 Mountainside Way, Mount Olive, West Virginia 25185. The procurement uses commodity code 72151201 and is structured to provide flexible maintenance support for the correctional facility's critical systems and equipment.