Equipment and Systems Maintenance and Repairs at LCCJ

The West Virginia Division of Corrections and Rehabilitation (DCR) is seeking a contractor for equipment and systems maintenance and repairs at the Lakin Correctional Center and Jail located in West Columbia, West Virginia. This open-ended contract will cover comprehensive maintenance services including preventative maintenance, inspections, corrective maintenance, repairs, replacement parts, and installation of new devices and equipment for various systems such as HVAC units, boilers, water heaters, and ventilation systems. Bidders must possess a valid West Virginia Contractor's License and maintain commercial general liability insurance of $1,000,000 per occurrence and automobile liability insurance of $1,000,000 per occurrence. The procurement will be evaluated based on the lowest total bid, which combines three cost components: preventive maintenance costs (performed bi-annually), corrective maintenance hourly rates (estimated 100 regular hours, 16 overtime hours, 8 holiday hours, and 8 emergency hours annually), and parts markup percentage. Key dates include a non-mandatory pre-bid meeting on December 10, 2024, at 10:00 AM EST, with questions due by December 12, 2024, at 2:00 PM EST, and bid submissions required by December 19, 2024, at 10:30 AM EST.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The initial contract term is one year with four optional one-year renewals, and total contract payments cannot exceed $500,000 over the full contract term, including renewals. The pricing structure includes an estimated annual parts budget of $20,000, with a markup percentage to be applied to new equipment, devices, and parts. Corrective maintenance will be priced at different rates for regular, overtime, holiday, and emergency services. No incumbent vendor information is provided in the documents. The contract will be awarded to the lowest responsible bidder meeting all qualifications, with the procurement covering Mineral County and specifically serving the Lakin Correctional Center and Jail facility. Vendors will need to demonstrate capability to provide comprehensive maintenance services across multiple critical facility systems.