Equip Rental Offset Drill w/Op / D-7

The Commonwealth of Kentucky Transportation Cabinet, Division of Purchases, is soliciting competitive bids through a Request for Bid (RFB) process for equipment rental services to support District 7/Department of Highways operations. The procurement seeks a qualified vendor to provide one modified rotary drill, truck or track-mounted, equipped with operator(s) capable of drilling 9-5/8 inch minimum diameter holes in soil and rock for railroad steel piling installation up to 40 feet in length. The vendor must deliver additional services including traffic control (75 man-hours), railroad steel supply (2,500 linear feet), cribbing installation, excavation (300 cubic yards), and backfill services (300 cubic yards), with a guaranteed minimum production rate of 800 linear feet of installed rails per 10-hour workday. The master agreement will be effective from the award date through March 31, 2026, with four optional one-year renewal periods. Evaluation is conducted using a best-value approach allocating 95 points to price and 5 points to response time, with the lowest-priced compliant bidder receiving maximum points and other bids scored proportionally. The solicitation closes on March 12, 2025, at 1:30 PM Eastern Time, with a tentative award date of April 1, 2025, and all bids must be submitted electronically through the Kentucky Vendor Self Service eProcurement system. The vendor must establish a guaranteed response time in calendar days from delivery order receipt and is subject to liquidated damages of one percent per day for failure to meet contracted completion dates.

While no specific set-aside designations for disadvantaged enterprises are outlined in the solicitation, vendors claiming resident bidder status under KRS 45A.494 must provide documentation supporting one year of Kentucky income tax filing, unemployment insurance fund payments, and active workers' compensation coverage. All bidders are required to submit an affidavit confirming no violations of campaign finance laws and must maintain contractor's general liability insurance with minimum limits of $1,000,000 per occurrence and Kentucky workers' compensation insurance, with ACORD certificates required within ten days of award notification. The successful vendor is responsible for providing all labor, equipment, and miscellaneous supplies including cutting torches, chains, and cables, while the Commonwealth will deliver railroad rails to within 500 feet of the project site unless the vendor furnishes the rails. Payment is calculated based on field-measured lengths of installed rails minus the protruding above-ground portion. No incumbent vendor or specific budget range is listed in the solicitation documents; however, the contract is funded with state funds and covers services through March 2026 with potential extension through 2030.