Equip Rental Offset Drill w/OP D-10-FHWA

The Kentucky Transportation Cabinet, Division of Purchases, on behalf of Highway District 10, issued a Request for Bid (RFB) for a master agreement contract to provide equipment rental services for Federal Highway Administration (FHWA) funded projects in Hart County, Kentucky. The procurement encompasses nine line items including offset drill with operator services, cribbing installation, excavation and backfill, guardrail cribbing, filter fabric, and bucket truck services with labor, with quantities ranging from 10 to 41,000 linear feet depending on the specific service line. The initial contract period runs from award through February 28, 2026, with options for four additional one-year renewal periods subject to written approval by both the vendor and KYTC Division of Purchases. Evaluation will be conducted using a best value ranking approach based primarily on price (95 points) and response time (5 points), with the lowest-priced compliant bid receiving maximum points. Critical deadlines include January 29, 2025 at 4:00 PM EST for written questions, Commonwealth responses due January 31, 2025 at 4:00 PM EST, bid submission deadline of February 12, 2025 at 1:30 PM EST through the Kentucky Vendor Self Service (VSS) eProcurement system, and a tentative award date of March 1, 2025. Bidders must submit responses electronically through VSS; email and hard copy submissions will not be accepted.

Vendors must comply with prevailing wage rates under the Davis Bacon Act and demonstrate Buy America and Build America, Buy America Act (BABA) compliance, with all manufacturing processes for steel and iron materials, including coatings and galvanizing, occurring in the United States. The contract carries a zero percent Disadvantaged Business Enterprise (DBE) goal. Vendors must provide General Liability Insurance of $1,000,000 per occurrence and Kentucky workers' compensation insurance, with certificates submitted within ten days of notice of intent to award, and must submit required affidavits including non-collusion certification, compliance with campaign finance laws, resident bidder status (if claimed), qualified bidder status (if claimed), and illegal immigrant employment prohibition. Female and minority worker participation goals for the project region vary by metropolitan area classification, with Hart County falling within a region with specific diversity targets established under Community Development Block Grant-Disaster Recovery guidelines. Pricing shall be firm for the first twelve months with subsequent price increases subject to industry-wide documentation and written justification, while price decreases must be reported immediately. No incumbent vendors or specific budget range was identified in the procurement documents. For programmatic and contractual inquiries, vendors should contact Allan Coldiron at 502-782-3981 or Allan.Coldiron@ky.gov.