Equine Certificates of Veterinary Inspection Books

The Commonwealth of Kentucky, specifically the Kentucky Department of Agriculture through the Finance and Administration Cabinet, is seeking a vendor to produce 50,000 Equine Certificates of Veterinary Inspection (CVI) Books for use in tracking and documenting horse health records. The procurement is a competitive Request for Quote (RFQ 758 2500000061) issued on March 12, 2025, with vendor questions due by March 19, 2025, at 10:00 AM ET and final bids due on March 27, 2025, at 1:30 PM ET. The CVI books must be printed on 8.5 x 11-inch horizontal format paper, utilizing four-part No Carbon Required (NCR) paper in white-yellow-pink-goldenrod colors, printed in black ink, and consecutively crash-numbered in sets of 25 certificates with an ivory wraparound cover and tag backing. Evaluation criteria will be based on a best value ranking approach, with 90 points allocated to pricing and 10 points to delivery time, with faster delivery potentially earning additional points. Vendors must be registered in the Commonwealth eProcurement System and submit electronic bids through the Kentucky Vendor Self Service system.

The solicitation requires vendors to meet specific state procurement regulations, including tax registration and equal opportunity compliance. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the RFQ suggests potential reciprocal preference for Kentucky resident bidders. Vendors must provide mandatory Commercial General Liability Insurance of $1,000,000 per occurrence and $2,000,000 aggregate. The contract requires delivery to the Office of the Kentucky State Veterinarian in Frankfort, KY, with delivery costs included in the quote price and specific packaging instructions mandating books be boxed in number order with the range of enclosed numbers noted on each box's exterior. Although the exact budget range is not specified, the procurement is for 50,000 CVI books, which suggests a potentially significant contract value. The Finance and Administration Cabinet reserves the right to deem vendors ineligible for non-compliance with solicitation requirements, emphasizing the importance of strict adherence to the RFQ specifications.