Eqpt. Service, Parts, and Repairs for Lufkin SSLC

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bids (IFB No. HHS0015070V4) for equipment service, parts, and repairs specifically for the Lufkin State Supported Living Center (SSLC) located in Pollok, Texas. The procurement seeks a contractor to provide comprehensive maintenance services for specific facility-owned equipment, including 3 Ford 2910 tractors, 1 John Deere tractor with loader, 1 Doosan forklift, 2 Clark forklifts, 1 Clark stand-up forklift, and 3 electric pallet jacks. The contractor must be located within a 25-mile radius of the facility and will be responsible for providing all labor, parts, transportation, and necessary equipment, with a requirement to guarantee all work and materials for a minimum of one year. The contract will commence upon award and expire on August 31, 2025, with potential extensions. Bidders must submit responses by May 27, 2025, at 10:30 AM, with questions and clarifications accepted until May 6, 2025. The evaluation will consider the bidder's ability to meet specifications, performance delivery requirements, and price, with HHSC reserving the right to make single or multiple awards to achieve the best value for the state.

The solicitation includes a Historically Underutilized Business (HUB) Subcontracting Plan with a state HUB utilization goal of 26.0% for "All Other Services Contracts". Contractors must demonstrate good faith efforts to include Texas certified HUB vendors in contract work, with multiple compliance methods available such as using only HUB subcontractors, participating in a Mentor-Protege Program, or conducting detailed solicitations to HUB vendors. Bidders are required to submit detailed documentation including Exhibit A HHS Solicitation Affirmations, Exhibit D Bidder Reference Form, and Exhibit F HUB Subcontracting Plan. The contractor must maintain specific insurance coverages, including workers' compensation, commercial general liability, and professional liability insurance. While no specific budget range is explicitly stated, the pricing structure requires firm, fixed prices for the contract's duration, with potential adjustments based on the Consumer Price Index. Post-award requirements include submitting monthly Progress Assessment Reports and providing notification to selected subcontractors within 10 working days of contract award.