Eq Rental w/Operator D-11 FHWA ER Eligible

The Commonwealth of Kentucky Transportation Cabinet, Division of Purchases, is soliciting bids for equipment rental with operator services for Highway District 11 (Manchester, Kentucky) under Request for Bid 605_2200000464, with a closing deadline of March 4, 2022, at 1:30 p.m. Eastern Time. This procurement seeks heavy equipment with operators eligible for Federal Highway Administration Emergency Relief funding, encompassing 29 line items including excavators (small, medium, and large models with various attachments), dump trucks, dozers, loaders, compactors, cranes, chippers, graders, tree trimmers, road wideners, and labor services for flaggers and general laborers. All equipment must be provided in excellent mechanical condition, fully operated with one operator (except light plants), including all necessary maintenance, repairs, fuel, and lubrication. The vendor is not required to own all equipment but must be able to provide each piece readily when requested, with estimated usage ranging from 50 to 6,000 hours depending on equipment type. The procurement will utilize a best value evaluation approach allocating 95 points to price (lowest bidder receives maximum points) and 5 points for response time, with the tentative award date of March 11, 2022. The master agreement will have an initial contract period commencing upon award and expiring February 28, 2023, with four optional one-year renewal periods available. Vendors must guarantee routine work response time not exceeding five calendar days and emergency work response time within 48 hours of notification, with a contractual penalty of $1,000 per day for each day emergency service is withheld beyond the 48-hour requirement.

This procurement is not designated as a set-aside for disadvantaged enterprises; however, Kentucky resident bidders receive reciprocal preference if the nonresident bidder's state provides similar preferences. The solicitation requires vendors to provide a $1,000,000 general liability insurance certificate and Kentucky workers' compensation insurance within ten days of notice of intent to award. All bids must be submitted electronically only through the Kentucky e-Procurement system (https://emars311.ky.gov/webapp/vssprdonline3111d/AltSelfService), with no emailed or hard copy submissions accepted. Vendors must complete the vendor bid sheet with all actual unit prices and delivery times and must bid on all line items to be considered for award, with manufacturer and model numbers required for each piece of equipment. As the procurement is funded by Federal Highway Administration Emergency Relief program funds, all contractors must comply with Davis-Bacon Act wage determinations, Buy America requirements for steel and iron materials, and prohibitions on telecommunications equipment from specified producers. No specific budget range or award value is disclosed in the solicitation; however, the contract represents a comprehensive one-year initial service agreement with potential extension through multiple renewal periods. The solicitation documents reference the FHWA Form 1273 (revised May 1, 2012) requiring mandatory contractual compliance provisions, and the Commonwealth of Kentucky Annual Affidavit (Rev. August 2020) must be completed by all bidders certifying compliance with Kentucky campaign finance laws, tax registration, and non-delinquency requirements.