Eq Rental Sweeper w/Operator D-9

The Kentucky Transportation Cabinet's Division of Purchases is issuing a Request for Bid (RFB) for equipment rental services on behalf of Highway District 9 to establish a Master Agreement for highway sweeping operations. The procurement seeks a sweeper truck with operator to perform sweeping services on designated roadways across ten counties in District 9 (Bath, Boyd, Carter, Elliott, Fleming, Greenup, Lewis, Mason, Nicholas, and Rowan). The scope of work includes sweeping portions of roadways, removing accumulated foreign matter and debris from highway shoulders, and disposing of materials at approved sites outside the right-of-way. Two line items are solicited: sweeper truck with operator services at an hourly rate (estimated 40 hours) and at a daily rate of 8 hours (estimated 20 days). The equipment must include a truck-mounted sweeping unit with a gross vehicle weight rating of at least 30,000 pounds and disposal dump height of no less than 9.5 feet, accompanied by an escort vehicle equipped with a flashing arrow board, impact attenuating device, 500-gallon water tank, and pumping device. Successful bidders must provide current Commercial Driver's Licenses (CDL) for all operators, maintain Contractor's General Liability Insurance with limits of $1,000,000 per occurrence, carry Kentucky worker's compensation insurance, and comply with all OSHA regulations and traffic control standards. Pricing shall be submitted as firm unit costs, with prices remaining firm for the first twelve months; only one price increase is permitted during the contract period and must be based on industry-wide price changes with written justification provided at least thirty days in advance. The evaluation method is "Best Value" based on price (95 points maximum) and response time (5 points maximum). The deadline for written questions is November 5, 2020 at 3:30 p.m., with the Commonwealth's response posted by November 6, 2020 at 7:00 p.m., and electronic bids are due by November 13, 2020 at 10:00 a.m., with a tentative award date of November 17, 2020.

The contract includes Kentucky resident bidder preferences and qualified bidder preferences per KRS 45A.490-494 and 200 KAR 5:410. The initial contract period runs through October 31, 2021, with four optional one-year renewal periods available subject to written approval by both the vendor and the KYTC Division of Purchases and potential renegotiation of terms. All bids must include a signed solicitation cover page, completed bid information, required affidavits, a certificate of insurance provided within ten days of intent to award, equipment specifications, and CDL license documentation. No incumbent vendors or specific budget ranges are identified in the solicitation documents; however, the estimated scope of work suggests an approximate annual value based on 40 hours at the hourly rate plus 160 hours at the daily rate, though exact budget figures are not disclosed in the available materials.