Eq Rental Sweeper D-5 Jefferson/Bullitt/Shelby

The Kentucky Transportation Cabinet, Division of Purchases, issued a Request for Bid (RFB) on January 8, 2024, for equipment rental and highway sweeping services in District 5, which encompasses Bullitt, Jefferson, and Shelby Counties. The procurement solicits bids for highway sweeping operations covering 1,755.02 lane miles for general D-5 sweeping and 82.82 lane miles for the LSIORB (Louisville Service District Overlay Revenue Bond) area, with work measured and paid per sweeping mile. Required equipment includes truck-mounted vacuum sweepers with minimum four-cubic-yard hoppers, dust suppression systems, units no older than five years (equivalent to Elgin Road Wizard or Tymco 500X models), and escort vehicles equipped with impact attenuators and arrow boards. Bidders must maintain general liability insurance of $1,000,000 per occurrence and Kentucky workers' compensation insurance, with certificates listing the Kentucky Transportation Cabinet as additional insured. The contract evaluation methodology employs a best value approach with price weighted at 95 points and response time at 5 points, with the lowest-price bidder receiving maximum points and subsequent bidders scored proportionally. The bid closing date is January 23, 2024, at 1:30 p.m. Eastern Time, with public bid readings occurring via telephone conference at 3:00 p.m. Eastern Time on the same date; award is anticipated for February 1, 2024, and will be announced through the Kentucky Vendor Self Service portal at https://vss.ky.gov. The initial contract period begins upon award and expires January 1, 2025, with four optional one-year renewal periods available and possible extension for up to 90 days beyond all renewal periods with written approval. Bidders are encouraged to inspect project sites by contacting District Representative Andrew Mitchell at 502-210-5400 or Andrew.Mitchell@ky.gov, and all responses must be submitted exclusively through the online eProcurement system; emailed and hard-copy bids will not be accepted.

Kentucky resident bidders receive reciprocal preference equal to preferences given by the nonresident bidder's state of origin, and qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and certain nonprofit organizations serving individuals with disabilities receive preference equal to 15-20 percent of maximum available points. Price increases are permitted once during the initial contract period and once during any renewal period, subject to documentation of industry-wide increases, though no price increases are allowed during the first 12 months of the initial period or the first six months of renewal periods. All bidders must submit a notarized Annual Affidavit for Bidders, Offerors, and Contractors attesting compliance with Kentucky campaign finance laws pursuant to KRS 45A.110 and 45A.115, which is effective for one year from the date of execution. The solicitation documents do not specify incumbent contractors or current contract holders, nor do they provide an estimated contract value or budget range. Vendors must respond through the Kentucky Vendor Self Service online system by the January 23, 2024, deadline and may contact the Kentucky Customer Resource Center help desk at Finance.CRCGroup@ky.gov, 502-564-9641, or toll-free at 877-973-4357 for assistance with submission issues.