Eq Rental Highway Sweeping Jefferson/Bullitt/Shelby Co D-5

The Commonwealth of Kentucky Transportation Cabinet issued a Request for Bid (RFB 605 2100000699) on June 3, 2021, for equipment rental services to provide highway sweeping operations across Jefferson, Bullitt, and Shelby Counties in District 5. The procurement seeks mobile, truck-mounted sweeping equipment with operators to remove foreign matter and debris from 230.913 sweeping miles across multiple interstate and state routes, including I-65, I-64, I-71, I-264, I-265, and KY 841, through brooming and suction processes with disposal at approved off-site locations. The required sweeping equipment must be truck-mounted with a minimum 4 cubic yard hopper, dust suppression system, curb and rear broom capacity, and be no older than 5 years, meeting specifications equivalent to Elgin Road Wizard or Tymco 500X models, with an accompanying escort vehicle rated at 62 mph equipped with an impact truck-mounted attenuator and arrow board compliant with MUTCD standards. Services must encompass sweeping all pavement areas, curblines, bridges, barrier walls, overhead bridges, tunnels, and ramps, with full sweeping cycles to be completed within 21 calendar days and partial cycles within 5 calendar days. Evaluation criteria heavily emphasize pricing, which accounts for 95 of 100 total points, with the remaining 5 points allocated to response time guarantees; bidders must specify response time in calendar days following delivery order receipt and bid all line items to be considered for award. The bid closing date was June 17, 2021, at 1:30 PM Eastern Time, with a public bid reading via conference call at 3:00 PM Eastern Time on the same date and a tentative award date of June 24, 2021. The resulting contract will be a master agreement with an initial term from award through May 31, 2022, with four optional one-year renewal periods, and vendors are encouraged to contact District Representative Tom Wright at (502) 764-0836 to schedule pre-bid site visits.

Kentucky resident bidders are eligible for reciprocal preference against nonresident bidders from states that provide similar preferences, and qualified bidders including Kentucky Industries for the Blind and certain nonprofit organizations serving individuals with disabilities receive a 15 percent preference in the scoring evaluation. All bidders must submit responses electronically through the Kentucky eProcurement System only, with email and hard copy submissions not accepted, and must provide completed bid information, vendor bid sheets with pricing and contact details, certificates of authority for foreign entities, required affidavits affirming compliance with Kentucky statutory requirements regarding campaign finance laws and tax obligations, and certificates of insurance documenting $1,000,000 in general liability coverage and Kentucky workers' compensation insurance. The document identifies Eden Fence (VC0000093662) as an existing vendor in the system, though no incumbent contractor information is specified for this particular solicitation. The bid sheet indicates an estimated usage of 3,013.63 lane miles with unit pricing required per lane mile, though no specific contract value or budget range is disclosed in the procurement documents. Interested vendors must register and maintain active accounts in the Kentucky Vendor Self Service (VSS) portal at https://emars311.ky.gov/webapp/vssprdonline3111d/AltSelfService to submit responses and are advised that the system times out after 30 minutes of inactivity, necessitating frequent saving of changes to prevent loss of submission data.