Eq Rental Highway Sweeping D7

The Commonwealth of Kentucky Transportation Cabinet Division of Purchases is soliciting bids for a Master Agreement Contract for Equipment Rental Highway Sweeping Services on behalf of District Seven, which encompasses Madison, Fayette, Scott, and Clark Counties. The procurement is a Request for Bid (RFB) issued on December 8, 2025, with a bid closing date of December 23, 2025, at 1:30 PM Eastern Time. The scope of work includes highway sweeping operations totaling 1,150.10 miles of interstate route sweeping and 243.80 miles of non-interstate route sweeping, with payment based on per-sweeping-mile pricing across multiple cycles throughout the year, with a maximum completion timeframe of 15 calendar days per full sweeping cycle. The sweeping services must be performed using truck-mounted broom sweeping units with a minimum 4-cubic-yard hopper, dust suppression systems, curb and rear broom capacity, and equipment no older than 5 years with a minimum 26,000 GVW, along with escort vehicles equipped with flashing arrow boards, impact attenuating devices, 500-gallon water tanks, and pumping devices. Work cannot be performed during peak traffic hours (6:00 AM-9:00 AM or 3:00 PM-6:00 PM Monday through Friday), with a $250 penalty per violation. The initial contract period runs from award through January 31, 2027, with four optional one-year renewal periods subject to written approval by both parties. Evaluation will be based solely on lowest price, receiving a maximum score of 100 points, with price increases prohibited during the first twelve months and thereafter requiring justification by industry-wide cost changes submitted at least thirty days prior to the effective date. The deadline for written questions is December 15, 2025, at 4:00 PM, with responses anticipated by December 16, 2025, and the tentative award date is January 5, 2026.

The solicitation contains no stated set-aside designations or restrictions limiting responses to specific categories of organizations, disadvantaged enterprises, or minority-owned businesses based on the available documentation. No incumbent vendor or current contractor information has been identified in the provided solicitation materials. The successful bidder must maintain Contractor's General Liability Insurance with limits of $1,000,000 per occurrence, Kentucky workers' compensation insurance, and provide an ACORD Certificate within ten days of notice of intent to award, with the insurer maintaining an AM Best rating of B+ or higher. Site inspections are encouraged, and interested bidders should contact the District Representative, Matthew Bland, Roadside Environment District Administrator, at the KYTC District Seven office in Lexington to arrange project site visits. All bids must be submitted electronically through the Kentucky Vendor Self Service eProcurement system, with a maximum attachment file size of 65 megabytes per file and a limit of ten documents at one time. Specific budget amounts or award values have not been disclosed in the solicitation materials; however, the contract encompasses approximately 1,393.9 total sweeping miles to be performed across multiple annual cycles.