Eq Rental Highway Sweeping D-5

The Commonwealth of Kentucky Transportation Cabinet, Division of Purchases, is issuing a Request for Bid (RFB) for equipment rental and highway sweeping services in District 5, covering Bullitt, Jefferson, and Shelby Counties. The procurement encompasses sweeping operations totaling approximately 1,837.84 miles across four distinct route segments: Interstate highways (I-65, I-64, I-264, I-71) at 1,693.44 centerline miles, LSIORB area routes at 82.824 miles, rest areas at 4.254 miles, and I-265/Kentucky Route 841 at 57.33 miles. Bidders must provide truck-mounted sweeping equipment equivalent to an Elgin Road Wizard or Tymco 500X sweeper no older than five years, equipped with a minimum four cubic-yard hopper, dust suppression system, and GVW of at least 26,000 pounds, along with an escort vehicle featuring a flashing arrow board and 500-gallon water tank, and a debris collection vehicle. Services include sweeping of curblines, bridges, barrier walls, pavement areas, and designated rest areas, with work completion required within specified cycle frequencies (3, 6, or 12-cycle locations) and a maximum of 21 calendar days for full sweeping cycles and 5 days for partial sweeping cycles, with anticipated annual sweeping totals of approximately 1,619.738 miles. The evaluation criterion is price-based, with award to the lowest responsive and responsible bidder; bidders must attend or view a non-mandatory virtual pre-bid meeting on January 9, 2025, at 11:00 a.m. Eastern Time, submit written questions by 4:00 p.m. that same day, and submit sealed electronic bids through the Kentucky Vendor Self Service portal by January 17, 2025, at 1:30 p.m. Eastern Time, with a tentative award date of February 1, 2025. The initial contract period runs through December 31, 2025, with four optional one-year renewal periods available at the discretion of both parties.

The solicitation does not indicate any set-aside designations or restrictions on organization types eligible to respond. Prospective bidders may schedule site inspections by contacting Brandon Watkins, District Representative, at the Louisville District Office. The successful bidder must maintain General Liability Insurance with minimum limits of $1,000,000 per occurrence and Kentucky workers' compensation insurance, with certificates naming the Kentucky Transportation Cabinet as an additional insured within ten days of the notice of intent to award. Pricing shall be submitted on a per-mile basis for each line item, with vendor pricing remaining firm for the first twelve months; thereafter, price increases require written justification based on industry-wide changes submitted at least thirty days in advance. A 1% daily penalty will be assessed for each day sweeping completion exceeds the work location sheet schedule, though delays caused by construction projects, Commonwealth actions, or events beyond vendor control are excluded from penalties. The vendor is responsible for all debris disposal costs, locating approved disposal sites, and restricting sweeping operations between 6:00 a.m. and 9:00 a.m. and 3:00 p.m. and 6:00 p.m. on weekdays. No specific award value or budget range is disclosed in the solicitation documents.