Eq Rental- Highway Sweeping D-5

The Kentucky Transportation Cabinet's Division of Purchases is soliciting bids for highway sweeping equipment rental services covering District 5, encompassing Bullitt, Jefferson, and Shelby Counties. The procurement seeks mobile vacuum sweeper operations across two designated work areas: Highway Sweeping D-5 covering 1,755.024 lane miles and Highway Sweeping LSIORB covering 82.824 lane miles, for a combined total of approximately 1,837.848 lane miles of sweeping operations. Required equipment includes truck-mounted mobile vacuum sweepers with minimum 4 cubic yard hoppers, dust suppression systems, curb and rear broom capacity, units no older than 10 years, and escort vehicles equipped with 62 mph impact attenuators and arrow boards; all equipment must be in new or like-new condition and include company identification lettering minimum 3 inches in height. The scope encompasses sweeping of pavement areas, curblines, bridges, barrier walls, and overhead structures on Interstate highways (I-65, I-64, I-71, I-265, I-264) and state routes with sweeping frequencies ranging from 3 to 12 cycles per route segment, with full cycles to be completed within 21 calendar days and partial cycles within 5 calendar days. Pricing is evaluated on a best-value basis with 95 points allocated to the lowest price and 5 points to response time measured in calendar days following delivery order receipt, with penalties of $1,000 per day assessed for failure to meet contracted delivery dates. Bids must be submitted electronically through the Kentucky Vendor Self Service system at https://vss.ky.gov by October 29, 2024, at 1:30 PM Eastern Time, with a tentative award date of November 15, 2024. The initial contract period runs from award through October 31, 2025, with four optional one-year renewal periods available, and prices are firm for the first 12 months with increases allowed thereafter only upon documented industry-wide justification submitted 30 days in advance.

Bidders must submit all required documentation including the completed bid sheet with actual pricing, equipment specifications, a current certificate of insurance naming the Kentucky Transportation Cabinet as certificate holder with the Commonwealth as additional insured, proof of Kentucky worker's compensation coverage, and required affidavits regarding resident bidder status, qualified bidder status if applicable, illegal immigrant usage, and campaign finance law compliance. General liability insurance with $1,000,000 limits per occurrence is required, and the solicitation references resident bidder and qualified bidder status affidavits, though specific set-aside percentages or restrictions for disadvantaged enterprises are not detailed in the available documentation. No incumbent vendors or current contractors are identified in the solicitation materials. The contract represents a master agreement for rental equipment services with payment made per lane mile of completed sweeping work as measured and inspected by the Department; no specific budget range or award value is provided in the available documentation. Vendors are encouraged to inspect project sites by contacting Brandon Watkins at the District Five-Louisville office prior to bid submission.