EQ. Rental hydro-VAC with operator d-6

The Kentucky Transportation Cabinet (KYTC) Division of Purchases, on behalf of District 6 (Boone, Campbell, Grant, and Kenton counties), is issuing a Request for Bid (RFB) for the rental of a hydro-vacuum truck with operator to clean and remove dirt and debris from roadway drainage structures. The estimated requirement is 600 hours of service, though this is non-binding and actual usage will depend on departmental needs; delivery orders will specify work locations and require a minimum of 8 hours per order. Bidders must respond within three calendar days following receipt of a delivery order, with responses exceeding this timeframe ineligible for award. Key equipment specifications include a positive displacement vacuum blower capable of pulling a minimum of 16 inches of mercury at 3,600 CFM, 1,200-gallon fresh-water capacity, 10 cubic yard debris compartment, and onboard water pressure system up to 2,000 PSI. Vendors must maintain general liability insurance of $1,000,000 per occurrence and Kentucky workers' compensation insurance naming the Kentucky Transportation Cabinet as additional insured. Pricing shall be submitted on an hourly basis for actual operating hours only, with all ancillary costs including travel time, downtime for repairs exceeding 15 minutes, and debris disposal considered incidental to the bid price. Award will be based on best value scoring allocating 95 points to price (lowest bidder receives maximum points) and 5 points to response time (fastest response receives maximum points). Written questions are due by November 7, 2024 at 4:00 PM, with the Commonwealth's response issued by November 8, 2024 at 4:00 PM; bids close on November 15, 2024 at 1:30 PM Eastern Time through the online eProcurement system only, with tentative award on November 30, 2024. The initial contract period runs from award through October 31, 2025, with four optional one-year renewal periods available at the Commonwealth's discretion.

This solicitation is open to all qualified bidders with no set-asides or restrictions identified for disadvantaged enterprises or specific organization types. No incumbent vendors or current contractors are referenced in the procurement documentation. Price increases are prohibited during the first 12 months; thereafter, increases require written justification based on industry-wide price changes with written notice provided at least 30 days prior to the effective date. The contract includes penalties of $1,000 per day for failure to meet contracted response dates and a 1% daily invoice deduction for completion delays, though the vendor is not responsible for delays caused by Commonwealth actions or events beyond its control. No specific award value or budget range is disclosed in the solicitation; compensation will be based on actual hourly usage at the awarded rate. Vendors must submit responses through the Kentucky Vendor Self Service (VSS) application and should contact the Customer Resource Center help desk at Finance.CRCGroup@ky.gov, 502-564-9641, or toll-free 877-973-4357 for submission assistance.