EOLWD Electronic Election Services

The Massachusetts Executive Office of Labor and Workforce Development (EOLWD) is soliciting bids for electronic election services for transportation network drivers, stemming from Ballot Question #3 which passed in November 2024 and became effective in January 2025. The procurement is for a single contractor to provide an electronic voting system capable of managing elections for up to 70,000 voters, with critical requirements including multi-language support and robust security features. The Request for Response (RFR) specifies a 3-year initial contract with potential for two 1-year renewals, resulting in a possible total contract duration of 5 years. The bid is due on July 22, 2025, at 2:00 pm, with an expected contract start date of August 4, 2025. The electronic voting system must prioritize accessibility, transparency, and voter privacy, serving as a comprehensive platform for conducting unionization and collective bargaining elections for transportation network drivers. Evaluation criteria will include a Supplier Diversity Plan (SDP), with at least 25% of evaluation points allocated to the SDP submission, and a focus on best value criteria.

The procurement has specific set-aside designations and prioritizes small businesses, with a preference for Massachusetts-based small businesses that meet best value criteria. To qualify as a small business participant, companies must have their principal place of business in Massachusetts, be in operation for at least one year, employ 50 or fewer full-time equivalent employees, and have gross revenues of $15 million or less based on a three-year average. The Supplier Diversity Plan requires a minimum 1% commitment to diverse business enterprises. While no specific budget range is explicitly stated, the contract is structured as a fee-for-service arrangement with a limited user contract restricted to the issuing entity. Vendors must submit a comprehensive set of required forms through COMMBUYS, including the Commonwealth Terms and Conditions, Massachusetts Substitute W-9 Form, Standard Contract Form, and various compliance and certification documents. The procurement emphasizes compliance with state regulations, including non-discrimination practices and potential integration with existing state procurement systems.