Bidder Questions and Answers.docx

The document is a Bidder Questions and Answers memorandum from the Executive Office of Labor & Workforce Development (EOLWD) issued on July 15, 2025, addressing vendor inquiries about an electronic election services procurement. The procurement seeks an electronic voting system capable of managing elections for transportation network drivers, with an anticipated election involving up to 75,000 voters and potentially two unions. The initial contract is for three years with options for two one-year renewals, totaling a potential five-year engagement. The bid is due on July 22, 2025, at 2:00 pm, with an expected contract start date of August 4, 2025.

The contract emphasizes specific requirements including multi-language support, robust security features, and comprehensive election management without direct vendor involvement. Evaluation criteria include a Supplier Diversity Plan (SDP), with 25% of evaluation points allocated to this submission. The procurement has set-aside designations prioritizing small businesses, particularly Massachusetts-based companies. Qualifying small businesses must have their principal place of business in Massachusetts, be in operation for at least one year, employ 50 or fewer full-time equivalent employees, and have gross revenues of $15 million or less. The Supplier Diversity Plan requires a minimum 1% commitment to diverse business enterprises, and the contract will be structured as a fee-for-service arrangement limited to the issuing entity.