EOI - 2022 AML Contract 8 Project North

The West Virginia Department of Environmental Protection, Division of Land Restoration, Office of Abandoned Mine Lands and Reclamation (WVDEP-DLR-AML) is soliciting qualified architectural and engineering firms through a Centralized Expression of Interest (CEOI) to provide comprehensive design and planning services for the Brownton Refuse #2 project located in Barbour County, West Virginia. The scope of work includes National Environmental Policy Act (NEPA) consultations, site and geotechnical investigations, design of drainage systems, portal seals, highwall reclamation, slope stabilization, construction quality assurance and quality control, and provision of resident project representatives throughout the construction phase. Preliminary design documents are due 90 days from the issuance of the Purchase Order unless modified at a Pre-Design Meeting. Qualified vendors must be licensed architectural/engineering firms in West Virginia with demonstrated experience in mine reclamation and abandoned mine lands projects, including expertise in civil engineering, geology, and hydrology. The solicitation employs a qualifications-based selection process evaluated on a 100-point scoring system assessing understanding of project scope (25 points), relevant experience (25 points), available resources including staffing and surveying capabilities (25 points), and performance history (25 points). The Expression of Interest was issued on May 31, 2022, with a written questions submission deadline of June 17, 2022, and bid opening scheduled for June 23, 2022, at 1:30 PM ET. Responses must include the completed AML Consultant Qualification Questionnaire (Attachment A) and AML Related Project Experience Matrix (Attachment B), and bidders are prohibited from including price information in their EOI response; pricing will be negotiated after firm selection.

The solicitation contains no identified set-asides for disadvantaged enterprises or restrictions based on organization type beyond the requirement for West Virginia licensure as an architectural/engineering firm. No incumbent vendors or current contractors are listed in the available documentation. The successful vendor must obtain professional liability/errors and omissions insurance in the amount of $1,000,000 per occurrence, commercial general liability insurance of $1,000,000 per occurrence, and automobile liability insurance of $1,000,000 per occurrence. The contract term is fixed at One Thousand Ninety Five (1,095) days, and the apparent successful vendor must complete an Applicant Violator System (AVS) form within 30 days of award per Office of Surface Mining Reclamation and Enforcement requirements. The State will conduct interviews with the most qualified firms, rank them in order of preference, and commence price negotiations with the highest-ranked firm; if negotiations are unsuccessful, the State will proceed sequentially with lower-ranked firms until an agreement is reached. No specific budget range or award value is disclosed in the available documentation, as pricing will be determined through negotiation following firm selection.