EOC Chiller Replacement

The City of San Antonio's Building and Equipment Services Department is soliciting competitive bids for an EOC Chiller Replacement project through a Low Qualified Formal Invitation for Bids (IFB). The procurement opportunity is specifically located in Bexar County, Texas, with online bidding available through CivCast from April 16 to May 13, 2025, at 2:00 P.M. CT. A non-mandatory pre-bid meeting will be conducted via WebEx on April 22, 2025, at 10:00 A.M. CT, followed by a non-mandatory site visit at 3:00 P.M. at the Emergency Operations Center. The project requires substantial completion within 210 calendar days and involves chiller replacement services with specific technical requirements. Mandatory bid documents include a Contract Signature Page, Unit Pricing Form, Experience & Qualifications Form, Subcontractor/Supplier Utilization Plan, and Local Preference Program Identification Form. Bidders must demonstrate technical competence, compliance with prevailing wage rates, and adherence to heat illness prevention guidelines.

The solicitation includes several set-aside and preference programs designed to support small and veteran-owned businesses, specifically the Small Business Economic Development Advocacy (SBEDA) Program, Local Preference Program, and Veteran-Owned Small Business Preference Program. These initiatives aim to provide opportunities for disadvantaged enterprises and local businesses. The project has an estimated construction budget of $1,022,200.00, with the contract structured as a unit price or Lump Sum arrangement. The City reserves the right to order all, some, or none of the outlined work, providing flexibility in contract execution. Interested contractors must carefully review subcontracting requirements and demonstrate the necessary qualifications and experience to successfully complete the chiller replacement project. Compliance with local procurement regulations and submission of all required documentation will be critical for bidders seeking to be considered for this municipal infrastructure improvement opportunity.