ESBD_411355_1744817894197_010 IFB - LQB.pdf

CITY OF SAN ANTONIO

Issued By: Building and Equipment Services Department Date Issued: April 16, 2025

ID NO.: 35-00332

(010) LOW QUALIFIED FORMAL INVITATION FOR BIDS (IFB) to CONTRACT EOC Chiller Replacement

Form 010 Invitation for Bids (IFB) Revised 10/2023

Online bidding is utilized via CivCast at https://www.civcastusa.com/bids. Online bid services will open for bidding on Wednesday, April 16, 2025, and close on Tuesday, May 13, 2025, at 2:00 P.M. CT. Follow submittal instructions on https://www.civcastusa.com/. Hard Copies will not be accepted for this solicitation. Bids will be opened, and the Bid Results will be posted on CivCast on the day of the bid deadline. Bid Results will be read aloud utilizing WebEx. Access WebEx by phone at 1-415-655-0001 and/or https://www.webex.com/ with Access Code: 1770 23 1452, Password: 3HrMPWvWr58

A Non-Mandatory Pre-bid meeting will be held through WebEx on Tuesday, April 22, 2025, at 10:00 A.M. CT and a Non-Mandatory Site Visit will be held at 3:00 P.M. at the Emergency Operations Center, located at 8130 Inner Circle Drive, San Antonio, Texas 78235.

Access the WebEx by phone at 1-415-655-0001 and/or https://www.webex.com/ with Access Code: 2632 436 3241, Password:

c6xWN3G9WuH. The Deadline for questions is scheduled for April 29, 2025, at 4:00PM (CT).

The estimated construction budget for this contract is $1,022,200.00.

This invitation includes the following Contract Documents which are required downloads in CivCast:

010 Invitation for Bids 076 Payment Bond 020 Contract Signature Page 081 General Conditions for Construction Contracts 024 Unit Pricing Form (Lump Sum Bid Only) ◘ Subcontractor/Supplier Utilization Plan 030 Experience & Qualifications Form w/Project Sheets ◘ Local Preference Program Identification Form 040 Standard Instructions to Respondent ◘ VOSB Program Tracking Form 041 Certificate of Interested Parties (TEC Form 1295) ◘ Wage Decision

050.01 SBEDA Guidelines ◘ Insurance Requirements

060 Supplemental Conditions ◘ Heat Illness Prevention Acknowledgment Form 075 Performance Bond

The City of San Antonio point of contact for this solicitation is Procurement Specialist II, Michelle Birch, michelle.birch@sanantonio.gov. Questions are to be submitted in writing in the Questions and Answers section on CivCast. Bidder understands and agrees to the responsibility for obtaining any and all addenda and adhering to all requirements in addenda. City is not responsible for incorrect information obtained through other sources.

Bid Documents must contain “Legal Name of Company” as listed by the Texas Secretary of State Registry (http://www.sos.state.tx.us/).

The documents required in CivCast (fully completed and with digital signatures) constitute the required information to be submitted as a part of the bid proposal.

The following documents constitute the required information to be submitted as a part of the bid proposal and are required uploads in CivCast:

020 Contract Signature Page ◘ TEC Form 1295 Certification Number & Date 024 Unit Pricing Form (Lump Sum Bid Only) ◘ Local Preference Program Identification Form 030 Experience & Qualifications Form w/Project Sheets ◘ VOSB Program Tracking Form ◘ Bid Bond ◘ Heat Illness Prevention Acknowledgment Form ◘ Subcontractor/Supplier Utilization Plan

It is understood and agreed that the work is to be substantially completed on or before 210 calendar days. This project does not include hazardous environmental work. This project requires 0 project sign(s).

Small Business Economic Development Advocacy (SBEDA) Program – Respondents shall meet the subcontracting requirements as stated on 050.01 Form and on the Subcontractor/Supplier Utilization Plan posted with this solicitation on the City’s website. The Subcontractor/Supplier Utilization Plan will be determined off of the base bid amount.

Local Preference Program Ordinance – For more detailed information on the Local Preference Program Ordinance, see solicitation document “040 Standard Instructions to Respondent”, section 5.

Veteran-Owned Small Business Preference Program – For more detailed information on the Veteran-Owned Small Business Preference Program, see Ordinance No. 2013-12-05-0864 and solicitation document “040 Standard Instructions to Respondent”, section 6.

Responsible Bidder Ordinance – For more detailed information on the Responsible Bidder Ordinance, see Ordinance No. 2023-01-26- 0041 and solicitation document “040 Standard Instructions to Respondent”, section 7.

Heat Illness Ordinance – For more detailed information on the Heat Illness Ordinance, see Ordinance No. 2023-08-31-0585 and General Conditions for Construction Contract, Article X.1.5 and Art.X.2.3(a).

https://www.civcastusa.com/bids https://www.civcastusa.com/ https://www.webex.com/ https://www.webex.com/ mailto:michelle.birch@sanantonio.gov http://www.sos.state.tx.us/

Form 010 Invitation for Bids (IFB)

Bid Protest Procedures – See solicitation document “040 Standard Instructions to Respondent”, section 11.

Wage Decision – Bidder shall meet the prevailing wage rate requirements established for this contract and shall reference the wage decision posted with this solicitation on the City’s website.

The bidder acknowledges that this is a unit price or Lump Sum contract; that prices established will remain in effect and valid throughout the duration of the contract; the quantities shown are estimated quantities for budgetary purposes only; the award of this contract does not guarantee contractor the entire work shown in this FORMAL INVITATION FOR BID (IFB); the City may order all, some, or none of the work shown in this IFB.