Environmental Consulting Services for the City of Toledo's U. S. EPA Community Wide Assessment Grant

The City of Toledo is requesting proposals for environmental consulting services to support the City's $500,000 U.S. EPA Brownfield Community Wide Assessment Grant, with proposals due electronically through PlanetBids by October 27, 2026, at 1:30 PM EST. Local preference under Toledo Municipal Code section 187.34 applies to businesses located within the joint economic development zone that includes the City of Toledo.

The scope encompasses preparation of Quality Assurance Project Plans, field sampling and analysis plans, site health and safety plans, Phase I and II Environmental Site Assessments, asbestos surveys, risk assessments, and Remedial Action Plans for properties within Toledo. Work must comply with EPA All-Appropriate Inquiries standards, Ohio EPA Voluntary Action Program requirements, and State of Ohio Department of Commerce regulations for underground storage tank assessments.

Evaluation criteria (totaling 100 points with stated weighting) include background and related experience (15 points), location (5 points), familiarity with local, state, and federal standards (5 points), current workload (5 points), performance on previous projects (15 points), understanding of the project (15 points), schedule and staffing (10 points), fee structure (15 points), Disadvantaged Business Enterprise participation (10 points), and other distinguishing firm attributes (5 points). Award goes to the highest-scoring proposal.

Contracts exceeding $10,000 trigger Toledo Municipal Code Chapter 187 Living Wage requirements: minimum $17.45 per hour with single health coverage not exceeding 15% of monthly wages, or $20.63 per hour without health benefits. Contractors must comply with twice-yearly employee notification, prohibitions against retaliation, and identify all subcontractors and suppliers. Violation results in thirty-day cure; second violation triggers automatic termination of all City contracts and five-year debarment.

Professional liability insurance of $1,000,000 per occurrence (or $2,000,000 claims made) is required, along with $2,000,000 general aggregate commercial general liability, $1,000,000 auto liability, and $5,000,000 umbrella liability. All insurance must name the City as additional insured and carry A- or better ratings. All work products become exclusive City property upon delivery. Contract term is up to four years with one-year renewal option. Bid opening occurs at 2:00 PM EST via Zoom with preliminary results within one to two business days. Pricing must submit to two decimal places with one price per line item.