ENV Native American Consultation

The Florida Army National Guard (FLARNG) is seeking contractual services from Thompson Engineering Inc. to coordinate, facilitate, and manage the Southeastern Region Army National Guard Native American Consultation Meeting scheduled for August 17-21, 2026, at The Guy Harvey Resort in St. Augustine Beach, Florida. This procurement encompasses comprehensive logistical and administrative support services to conduct a multi-day regional consultation event involving Army National Guard personnel from eight states (Alabama, Florida, Georgia, Mississippi, North Carolina, South Carolina, and Tennessee) and representatives from Federally recognized Tribal Sovereign Nations. Key deliverables and services include developing meeting agendas, coordinating venue logistics, identifying and inviting tribal government participants and guest speakers, organizing cultural awareness field trips, producing 50 course notebooks with speaker presentations and participant information, event photography, and post-event summaries. The contractor must provide pre-consultation logistics meetings, ongoing meeting logistics with audio-visual support, invitation and coordination correspondence, advertising and marketing materials, travel cost reimbursement for approximately 25 Native American tribal representatives (estimated at $15,000 total), and monthly progress reports. The contract scope covers the performance period from contract initiation through September 30, 2026, with proposals due by April 16, 2026. All submittals, correspondence, and reports must be held in strict confidence with no public release without written permission from the Contracting Officer's representative or designated FLARNG points of contact (Victoria A. Capo, Gaelin A. McLeod, or Jacqueline D. Kelly).

The procurement documentation does not specify set-aside designations or restrictions regarding disadvantaged enterprises or organizational eligibility. Thompson Engineering Inc. has been identified as the selected contractor for this engagement, indicating this may be a directed or sole-source procurement rather than an open competitive bidding process. The contract utilizes a fixed-price, lump-sum cost arrangement with no change orders or cost variations permitted after acceptance, with invoices paid on a task-by-task basis. The Guy Harvey Resort cost proposal details venue expenses totaling $31,614.00, which includes lodging for 25 rooms at $149 per night for four nights (August 17-20), meal service for 50 participants including four breakfasts, three lunches, and one dinner, beverage service, breaks, and function room rental for The Nautilus Ballroom. The total anticipated contract value appears to be approximately $46,614.00 when including both the venue costs and the estimated tribal representative travel reimbursement.