Enterprise sustainment management system (SMS) support

The Wyoming Department of Administration and Information, General Services Division (Procurement Section), on behalf of the Wyoming Military Department, is requesting proposals for comprehensive Enterprise Sustainment Management System (eSMS) support services, with proposals due August 31, 2026 at 2:00 p.m. Mountain Time through the Public Purchase online bidding system; written questions are due August 14, 2026.

The scope encompasses eSMS program management, system maintenance, system updates, database management, and required 20% asset inspections across multiple Wyoming Military Department facilities in Cheyenne, Laramie, Rock Springs, Evanston, Casper, Gillette, Sheridan, Camp Guernsey, and other statewide locations. The contractor must conduct thorough inspections of facilities and equipment; ensure eSMS system functionality and database accuracy; and provide all necessary supplies, equipment, transportation, and personnel throughout Wyoming. A valid driver's license with a legally registered and insured vehicle is required.

Minimum qualifications require demonstrated experience completing at least one eSMS project within the past five years at both the firm and Project Manager level; the Project Manager's name and resume must accompany the proposal. The contractor must meet security requirements under Army Regulation 190-13, Department of Defense 5200.2r, and Army Regulation 25-2, and maintain commercial general liability insurance at minimum $1,000,000 per occurrence and $2,000,000 general aggregate, workers' compensation, and automobile liability insurance at $1,000,000 combined single limits.

The contract term is one year beginning October 1, 2026, with potential extension for up to three years total by mutual written agreement. The contractor must submit an all-inclusive fixed price covering all contract activities. Evaluation is on a 100-point scale: Proposer Background and Previous Similar Work (35 points), Experience/Qualifications (25 points), Project Schedule (20 points), and Cost Analysis (20 points). Payment is due within forty-five days after invoice submission upon task order completion. The anticipated award date is September 2026. Wyoming preference statutes favoring resident laborers and materials apply.