Enterprise Software RFP

The Oregon Cascades West Council of Governments (OCWCOG) has issued a Request for Proposals (RFP) for an enterprise software solution covering finance, HR, payroll, and CRM functions for multiple jurisdictions including Lane County and Albany City. The procurement seeks a comprehensive software system that can support multi-entity fund-based accounting, purchase order management, budget management, time and attendance tracking, employee records management, benefits administration, and customer relationship management. Proposals are due by November 26, 2022, with the selection committee planning to review qualifications and conduct demonstrations from the top three proposals, aiming to make a final determination by December 27, 2022. The evaluation criteria will focus on software capabilities, vendor experience, pricing structure, and customer service/implementation support. The proposed contract will have an initial term of up to three years with potential extensions, and vendors must provide detailed responses indicating whether each requirement is a standard feature, requires customization, or is not available.

While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the RFP demonstrates a preference for Oregon-based goods and services and recycled materials. The current software infrastructure includes Springbrook for finance and payroll, with HR functions currently managed through a combination of Office applications, cloud-based software, and state systems. Vendors will need to demonstrate the ability to integrate with existing technological environments and provide a seamless transition. The Community Services Consortium (CSC), a sister agency to OCWCOG, has similar software needs and may be included in the potential implementation. Although specific budget ranges are not detailed in the provided documents, the comprehensive nature of the enterprise software solution suggests a significant investment in technology infrastructure. OCWCOG reserves the right to negotiate final contract terms with the selected vendor, indicating flexibility in the procurement process.