Enterprise Resource Planning Solution and Implemen

Henry County Schools in Georgia is requesting competitive proposals for an integrated enterprise resource planning solution and implementation services, with proposals due September 1, 2022, and a non-mandatory pre-conference on July 14, 2022.

The scope encompasses a fully hosted, cloud-based, single-tenant ERP system to replace the current AS400 platform. Core functional areas include general ledger, accounts payable and receivable, budgeting, and payroll in finance; benefits administration, applicant tracking, employee self-service, and position control in human resources; purchasing and procurement; and business intelligence, document management, workflow automation, and system security. The solution must integrate with existing systems including Infinite Campus and Bonfire, support real-time data integration, and provide mobile accessibility and dashboard functionality. The system must serve 43,000 students and 6,000+ employees across 28 elementary schools, 11 middle schools, 11 high schools, and multiple administrative sites.

The initial contract term is five base years from execution, with five optional one-year renewal periods at the sole discretion of Henry County Schools. Pricing will be evaluated using best-value, lowest-total-cost, and total-cost-of-ownership methodologies. The contract price must remain firm for the entire five-year base term. A ten percent performance holdback will be retained for sixty calendar days following full implementation for each phase, with longer withholding if significant deficiencies occur. Henry County Schools is exempt from state sales tax and expects all federal and state taxes and fees that can be legally eliminated to be excluded from pricing.

The offeror must demonstrate financial stability through either a CPA statement or audited financial statements from the prior three years, and documented success providing similar ERP services to K-12 clients of comparable scope and size, with core functionality implemented within 12–18 months and the full solution highly functional within 24 months. Questions are due July 19, 2022. Onsite demonstrations are tentatively scheduled October 17–24, 2022, with award recommendation on November 14, 2022, and contract finalization anticipated January 1, 2023. Highstreet IT Solutions LLC was awarded the contract following Board approval on December 12, 2022.