Enterprise Access Control Solution (UW-MAD) [20-6009]

The University of Wisconsin-Madison is conducting a Request for Information (RFI) for an Enterprise Access Control Solution, designated as contract 20-6009, to replace its existing Schneider Electric Andover Continuum access control system. The procurement seeks a comprehensive open architecture hardware and software solution capable of integrating with existing campus systems including CCTV (Milestone), security systems, and biometric access control technologies. The university currently manages over 4,700 doors across multiple campuses and requires a unified platform that can consolidate multiple disparate electronic access control systems. Vendors must submit detailed responses limited to 40 pages, addressing system requirements, software licensing, security features, training programs, integration capabilities, and implementation reporting processes. The RFI was issued on August 29, 2019, with a submission deadline of September 30, 2019, at 2:00 PM CDT, and all inquiries must be directed to Brad Bauman at brad.bauman@wisc.edu.

The procurement does not specify explicit set-aside designations or restrictions on respondent organizations. The current infrastructure includes federally regulated research facilities with complex security protocols, utilizing equipment from manufacturers such as Schlage, HID, Princeton Identity, and Schneider Electric. The university seeks a total solution provider with preference for systems offering lower Total Cost of Ownership, flexibility for growth, and reduced vendor lock-in. While no specific budget range is provided, vendors are expected to describe their pricing models, including ongoing support and maintenance costs, implementation expenses, training fees, and professional services charges. The potential solution may require two separate network instances to accommodate federal security requirements, with the goal of migrating all standalone and wireless lock systems into a centralized platform. The university specifically requests references from similar university and government organizations with experience in managing access control systems for facilities with federal research security needs.